Part-time business administrator and personal assistant
About the role
Carbon Calculated is a specialist carbon management and climate change consultancy, servicing businesses globally across a multitude of sectors. The founding partners and associates of the business are hands-on and passionate about the business and the work they do in assisting companies with carbon measurement, management, and climate change strategy. Carbon Calculated is seeking a part-time administrator to assist with building efficiencies within our growing business.
Responsibilities
- Assistance with preparation and tracking of proposals
- Completion of client onboarding and vendor documentation requests
- Management of project expenditures and cash flow
- Management and preparation of invoices (experience in using Xero accounting system an advantage)
- Improvement of office and business systems for efficiency
- Point of contact for work colleagues and consultants regarding project/client related administrative queries
- Facilitating various operational aspects of the business such as meeting or workshop arrangements
- Ad hoc assistance with point of contacts' professional and personal life (e.g. diary management and coordinating travel arrangements)
Requirements
- Outstanding organisational, presentation skills and attention to detail
- Flexible schedule and availability at short notice
- The ability to multitask and prioritise workload
- The capacity to work alone or as part of a team
- Integrity, reliability, honesty, discretion, and respect for confidential information
- Residing in the Western Cape Province (Carbon Calculated is unable to accommodate relocation requests)
Schedule
Part time - ½ day (15-20 hours per week). The position will involve a combination of on-site and off-site responsibilities. The candidate will be expected to attend in-person weekly meetings at one of our offices located in Southern suburbs of Cape Town. When off-site the candidate should have reliable internet connectivity with access to a mobile device to receive WhatsApp messages or calls for daily planning activities.
Application details
Please send a covering letter and your CV (with at least three contactable references) to info@carboncalculated.co.za by 30 November 2023.