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Part Time - Bryce Jordan Center Administrative Support - A&BS

Penn State University · University Park, PA · 13 mo ago
AdministrativePart-time

The Bryce Jordan Center of The Pennsylvania State University is seeking candidates for Part Time Administrative Support Assistants.

About the role

Serve as the first point of contact, in person and via phone, maintain confidential information and coordinate travel arrangements.

Responsibilities

  • Greet customers, provide information and refer as appropriate.
  • Schedule and maintain calendar of appointments, meetings, travel itineraries, etc.
  • Cook up travel arrangements, make reservations, and process reimbursements.
  • Maintain files and databases; assemble and format data to create simple reports.
  • Prepare documents, meeting materials, correspondence.
  • Update and make routine changes to web pages.
  • Maintain confidential and sensitive information and materials.
  • Record and distribute meeting minutes.
  • Compose and edit written communication.
  • Maintain inventory and order/purchase office supplies; arrange for equipment -maintenance; process work orders for facilities repairs/needs.
  • Onboarding Partner - Coordinate onboarding sessions for all part-time new hires - process all paperwork in accordance with U.S. Policies and PSU procedures and create BJC badges.
  • Maintain records and files on all employees.
  • Create employee reports for department supervisors.
  • Aid with wage terminations, rate increases, and job additions.

Requirements

The successful candidate must have a High School diploma or higher plus 1 year of related experience or an equivalent combination of education and experience.

Qualifications

Not specified.

Skills

Not specified.

Benefits

Not specified.

Pay

Not specified.

Schedule

The hours on this position vary greatly from week to week and can range from 0 to 20.

Application Instructions

Please do not apply here, apply internally through Workday if you are a current employee or student. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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