Part-time Administrative Specialist

We are seeking a reliable and detail-oriented Part-Time Administrative Assistant / Accounting Specialist to support daily office operations and assist with accounting functions. This role is ideal for someone who enjoys a mix of administrative responsibilities and accounting tasks while working in a flexible, part-time environment.

Responsibilities

• Administrative Duties
  • Answer phones, greet visitors, and manage incoming correspondence.
  • Schedule appointments and maintain office calendars.
  • Organize and maintain files, records, and office documentation.
  • Prepare reports, spreadsheets, and presentations as needed.
  • Order office supplies and assist with general office operations.
  • Provide support to leadership and other departments on special projects.
• Accounting Duties
  • Process accounts payable and accounts receivable transactions.
  • Enter invoices, payments, and financial data into accounting software.
  • Reconcile bank and credit card statements.
  • Assist with payroll processing and employee expense reports.
  • Prepare customer invoices and monitor outstanding balances.
  • Maintain accurate financial records and supporting documentation.
  • Assist with month-end reporting and accounting projects.

Requirements

• 2+ years of administrative, bookkeeping, or accounting experience.
• Proficiency in Microsoft Office, especially Excel.
• Experience with QuickBooks, Sage, NetSuite, or similar accounting software preferred.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Professional communication and customer service skills.
• Ability to work independently and manage priorities effectively.