Part-Time Administrative Assistant, STEM & Business

About the role

The role involves providing general and overall administrative support to the Division of Stem & Business. They will provide support by coordinating scheduling and preparing materials for meetings, assisting with confidential evaluations, collecting and tracking of contractual forms, and providing office coverage.

Responsibilities

• Coordinates the scheduling and preparation of materials needed for meetings, including taking notes and drafting materials.
• Assists with processing confidential faculty/staff evaluations along with other tracking processes required per the collective bargaining agreement.
• Review institutional semester reports to ensure students have the proper prerequisites for continuing to next level courses.
• Collects and tracks all contractual forms including syllabi from faculty for the Division.
• Provide outside institutions with requested syllabi from potential students for transfer review.
• Provides front desk coverage, greets guests, answers calls, and schedules appointments as needed.
• Monitors office inventory and equipment functionality and orders office supplies as needed.
• Prepares requisitions for supplies, busses, travel, reimbursements and facilities requests, frequently communicating with outside vendors and other NSCC departments.
• Organizes CORI collection and processing for students.
• Other duties as assigned.

Requirements

• Proficiency in Microsoft Suite (Word, Excel, PowerPoint).
• Proficiency in Google apps (Gmail, Calendar, Docs, Sheets, etc.)
• Ability to politely and effectively communicate with co-workers, students, and the general public.
• Ability to work in a fast-paced environment and multitask.
• Candidates will be required to pass a CORI/SORI and/or National Background Check as a condition of employment.

Pay

$21.63/hr., non-benefited

Schedule

Monday through Thursday 9:00 am - 2:00 pm