Part Time Administrative Assistant Fire Department

Job Summary

The Lehi City Fire Department is seeking a highly organized, professional, and customer-focused part-time Administrative Assistant to support the daily operations of the department.

Responsibilities

• Serve as the first point of contact for the public by professionally answering incoming phone calls, greeting visitors, and providing courteous, accurate assistance in person and over the phone.
• Aid with scheduling community events, station tours, maintaining calendars, and organizing department records.
• Plan, coordinate, and execute department events, including promotional ceremonies, award ceremonies, retirement celebrations, banquets, and other special department functions.
• Act as the department's Quartermaster by coordinating uniform ordering, inventory, distribution, and recordkeeping.
• Maintain and update confidential personnel files and department records.
• Support command staff with administrative tasks as needed.
• Ensure records are accurate, organized, and maintained in accordance with department policies and applicable record retention requirements.
• Manage and update the department's social media platforms with department news, events, public safety information, and community outreach.
• Provide administrative coverage for the Senior Administrative Assistant during vacations, leave, and other absences by managing full-day daily office operations.
• Perform other administrative duties and special assignments as assigned.

Qualifications

• High school diploma or equivalent required; associate's degree or related coursework preferred.
• Two (2) years of previous administrative or office support experience preferred.
• Strong customer service and interpersonal skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Preferred experience with Microsoft SharePoint and other Microsoft 365 applications, databases, and collaborative tools.
• Ability to quickly learn department-specific software and procedures.
• Ability to work independently while collaborating effectively with department leadership and staff.
• Ability to communicate effectively with employees, elected officials, vendors, and members of the public.
• Must be able to work in a dynamic work environment and multitask.
• Must possess a current, valid Driver's License and have a good driving record.

Physical Requirements

• Occasionally lift and carry office supplies, uniform boxes, and event materials weighing up to 25 pounds.