Part-Time Accounts Payable and Billing Specialist

About the Role

This position is responsible for managing the organization's accounts payable process and supporting healthcare billing functions. This role ensures timely payment of vendors, accurate financial records, and assists in billing management of clients while maintaining compliance with accounting standards and healthcare regulations. The ideal candidate is detail-oriented, organized, and experienced in both accounting and healthcare revenue cycle management.

Responsibilities

• Accounts Payable
  • Process vendor invoices accurately and in a timely manner, ensuring the invoice is tax exempt.
  • Maintain vendor files, including W-9s and supporting documentation.
  • Reconcile vendor statements and resolve discrepancies.
  • Assist with month-end closing, including AP accruals.
  • Process IRS Form 1099 statements annually.
  • Ensure compliance with organizational purchasing and financial policies.
• Healthcare Accounts Receivable
  • Distribute self-pay client statements on a timely basis.
  • Research and resolve billing discrepancies for self-pay clients, as needed.
  • Assist Admission Team with understanding Charity Care policy, Scholarships, and other client billing issues as they arise.
  • Assist clients with payment arrangements as needed.
  • Maintain compliance with HIPAA and payer regulations.
• Accounting & Financial Support
  • Assist with bank reconciliations.
  • Assist with invoicing for special services.
  • Create and record bank deposits.
  • Prepare journal entries as assigned.
  • Support monthly financial reporting.
  • Assist with annual audits and financial reviews.
  • Perform other accounting and administrative duties as assigned.

Requirements

• Minimum of 2-3 years of accounting experience.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Experience with QuickBooks and BILL a plus.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and organizational skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Strong communication and customer service skills.

Preferred Qualifications

• Experience in behavioral healthcare, substance use treatment, or nonprofit organizations.
• Associate's or bachelor’s degree in Accounting, Finance, or related field.
• Experience with healthcare accounts receivable, insurance billing, and collections.
• Knowledge of Medicaid and commercial insurance billing.

Schedule

Part-Time (approximately 20 hours per week). Flexible schedule based on organizational needs.

Benefits

• Flexible part-time schedule.
• Opportunity to contribute to a mission-driven organization.
• Professional and supportive work environment.

Mission & Values

The mission of The Next Door Recovery is to provide a continuum of evidence-based substance abuse and mental health services for women in an environment of faith and healing to restore hope and a lifetime of recovery.

• Love ~ We demonstrate what love looks like, so our women learn to love others in healthy ways and love themselves.
• Faith ~ We welcome all people, and all will be cared for with Christ-centered principles.
• Hope ~ We believe hope is within reach for all women.
• Wholeness ~ God has a plan and purpose for a woman’s life and that is abundantly good. She does not have to be defined by her past decisions. God loves. God forgives. Every woman can be whole and complete.
• Community ~ We are building a healthy community in which our women are contributing members of society. We need one another. We care for one another. We will teach our women how to build their own healthy community.
• Respect ~ We believe each woman deserves respect from us and from each other. We believe each woman can learn to respect herself and others.
• Encouragement ~ We believe that our words and actions should build one another up. We inspire one another with love and good deeds.