Parking and Transportation Operations Administrator

Responsibilities

• Program Management (Enterprise Fleet Management Program, Fill-Rite, EverCharge)
• Customer Service
• Clerical Support and Record Keeping
• Preparing Monthly Reports
• Affirmation of Citation Appeals
• Hiring Process Assistance
• Dashboard Reports for Parking and Shuttle Operations
• Answering Incoming Telephone Calls
• Composing, Editing, and Typing Business Correspondence
• Maintaining Organizational Charts
• Developing PowerPoint Presentations
• Distributing and Sorting Incoming Mail and Faxes
• Maintaining Conference Room Reservations
• Assisting with Office Management Duties
• Maintaining and Ordering Office Supplies
• Maintaining Correspondence Files and Electronic/Filing Systems
• Completing Other Administrative Duties
• Make Travel Arrangements
• Processing and Submitting Expense Reports
• Submitting Payment Requests
• Supporting Departmental Technology Systems
• Supporting Departmental Programs
• Coordinating and Managing the Enterprise Fleet Management Program
• Administering the Fill-Rite Fuel Management System
• Supporting the Operation and Administration of EverCharge Electric Vehicle Charging Stations
• Providing Exceptional Customer Service
• Aiding in Planning, Coordination, and Implementation of Interrelated Projects
• Collaborating with Vendors, Contractors, Consultants, and External Partners
• Maintaining Accurate Records and Documentation
• Preparing and Distributing Operational, Financial, Utilization, and Performance Reports
• Assisting with Special Events, Operational Planning, and Transportation Logistics
• Participating in Process Improvement Initiatives

Qualifications

• Professional and Excellent Verbal/Written Communication Skills
• Excellent Grammar and Spelling Skills
• Diligent and Conscientious with Excellent Time Management and Organizational Skills
• Proficient Typing Skills (at least 40 WPM)
• Proficiency Using Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to Interact Professionally and Courteously with Clients, Customers, Office Personnel, and Contractors
• Knowledge of Modern Office Practices and Procedures
• A Professional Appearance/Presentation