Parish Receptionist Part Time - St. Padre Pio Parish

Responsibilities

• Greet callers and guests, take messages and route calls and parish emails as appropriate.
• Respond to callers and guests by providing general information and assistance with regards to parish activities and procedures.
• Provide a high level of hospitality to visitors and meeting attendees.
• Perform office functions including, but not limited to, copying, scanning, faxing, filing, mail sorting, and scheduling of meetings.
• Maintain parish files in an orderly and timely fashion.
• Follow Arch Records Retention guidelines.
• May record sacramental records and provide copies when requested following Archdiocesan guidelines.
• Record mass intentions to be celebrated.
• Receive and record payments for mass intentions, weddings and funerals and votives per Archdiocesan and parish policies.
• Prepare correspondence and reporting using Microsoft Office and Google Docs programs.
• May draft correspondence for pastor’s signature.
• Prepare special mailings and other projects.
• Prepares and manages parish calendar for all parish activities.
• Order and maintain inventory of office supplies ensuring an adequate supply of forms, paper, sacramental certificates, etc.
• Aid in communications: Weekend announcements.
• Assist in planning and executing parish events and meetings as appropriate. May include assigning and overseeing volunteers for said events.
• Practice discretion and respect privacy when dealing with personal, sensitive, financial, internal and private matters.
• Other assignments and projects as assigned.

Requirements

• High School graduate, GED or equivalent.
• Associates degree preferred.
• Minimum of 3 years’ experience in parish or business office setting, or equivalent combination of relevant education and related work experience.
• Strong demonstrated knowledge of Microsoft Office products.
• Familiarity with social media platforms and website software.
• Excellent organizational and time management competencies.
• Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
• Able to work in team environment and has a “Service Mindset” when working with others.
• Able to identify issues and propose recommendations/solutions.
• Can be entrusted with highly confidential information.
• Strong drive to achieve results.
• Bilingual – English and Spanish, speaking, reading and writing.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.

Pay

This position has an hourly range of $16.60- $18.50. An employee’s pay within the hourly range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.