Parish Office Assistant/Hall Coordinator

Essential Duties and Responsibilities

• Aid in processing bills by coding, copying, and filing.
• Manage parish offerings through ParishSoft Family Suite, Giving, and Accounting systems.
• Organize and coordinate parish ministries, fostering communication and collaboration among leaders.
• Support parish events and programs, including VBS, missions, and seasonal celebrations.
• Set up and dismantle meeting spaces and event venues in the parish center and conference rooms.
• Maintain and update parish signage, including exterior and interior signs and bulletin boards.
• Handle Lademia Hall rental contracts, ensuring timely updates and adherence to the parish calendar.
• Manage parish communications via social media platforms, preparing and posting regular updates and announcements.
• Prepare materials for liturgical and parish events, such as handouts, registrations, and event supplies.
• Ensure office and ministry spaces are organized, clean, and stocked appropriately.
• Collaborate with staff and volunteers to facilitate the smooth execution of parish activities.
• Occasionally work evenings and weekends as needed for parish activities.
• Assist in setting up tables, chairs, and materials for meetings and events.
• Work both indoors and outdoors, including updating signage.

Knowledge, Skills, and Abilities

• High school diploma or GED required; prior administrative or ministry experience preferred.
• Strong organizational and multitasking skills with attention to detail.
• Ability to work independently and collaboratively in a team environment.
• Proficiency in basic computer applications (Microsoft Office, email, and social media platforms).
• Comfortable with technology, including website updates and digital communications.
• Strong interpersonal and communication skills that are welcoming and service-oriented.
• Familiarity with Catholic Church practices, terminology, and parish life preferred.
• Ability to maintain confidentiality and professionalism at all times.
• Flexibility and willingness to assist in a variety of tasks, including occasional evenings and weekends.
• Ability to set up tables, chairs, and materials for meetings and events.
• Ability to work both indoors and outdoors (e.g., updating signage).

Reasoning Ability

• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.

Working Conditions

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.