Paralegal Support Services Specialist

Duties and Responsibilities

• Perform administrative duties, including scheduling appointments, hearings, and deadlines; organizing case files; and managing logistics.
• Draft, edit, and manage legal documents (e.g. pleadings, discovery, correspondence).
• Assist with legal research, cite-checking, and document review, as needed.
• Cooky/folded line
• Coordinate and track filings with state and federal courts and understand electronic filing processes for various courts.
• Manage case files and maintain document databases.
• Maintain a working knowledge of the code of civil procedure, civil code, local rules, and courtroom rules and procedures.
• Respond to urgent or last-minute requests that come into the Paralegal Triage email, for paralegal assistance across practice groups.
• Prioritize and allocate time effectively to handle simultaneous demands from different practice groups.
• Provide seamless coverage for paralegals on vacation, medical leave, or other absences.
• Step into active cases and projects with minimal transition time.
• Ensure continuity of client service and adherence to deadlines during coverage periods.
• Assess and communicate workload issues and capacity to the Paralegal Manager
• When required, assist with trial preparation and logistics, including exhibit preparation, witness binders, and evidence tracking.
• Provide in-office or on-site trial support as needed.
• Support legal teams during high-demand phases of litigation or transactions.
• Fill temporary gaps in paralegal staffing due to turnover or staffing transitions.
• Rotate across practice areas as needed to meet business demands.
• Work closely with the Paralegal Manager to assess where support is most critically needed.
• Accurately document and bill for all billable and non-billable work and tasks according to billing procedures, ensuring that annual billable hour requirements are met.
• Attend paralegal meetings and other meetings as required.
• Perform other duties and projects as assigned.

Qualifications

• Bachelor’s degree preferred, or equivalent experience working in a legal environment; JD degree is a plus.
• 5+ years of paralegal experience in a law firm setting.
• Litigation and insurance defense experience preferred.
• Prior experience in multiple practice areas a strong plus.
• Demonstrated knowledge of and experience with all stages of litigation, including pre-trial, trial, and post-trial procedures.
• Ability to adapt quickly and work effectively across multiple teams and practice groups.
• Strong organizational, multitasking, and communication skills.
• Proficiency with legal software.
• Comfortable in fast-paced and high-pressure environments, especially around trial deadlines.

Benefits

Not specified.

Pay

Not specified.

Schedule

Full-time, non-exempt. 8:30-5:30pm Monday-Friday. Occasional weeknights, weekends, and holidays, as needed to meet firm’s needs.

Physical Requirements

Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials.

Travel

5-10% domestic travel by car and by plane.