Paralegal | Real Estate | West Palm Beach

Shutts & Bowen, a full-service law firm serving clients locally, nationally, and internationally, is seeking a Paralegal for its Real Estate Practice in the West Palm Beach office.

About the role

Our paralegals operate within a complex commercial real estate practice that emphasizes a team-based approach.

Responsibilities

• Assist with preparing and reviewing closing documents for commercial real estate purchase and sale transactions.
• Aid in preparing and reviewing loan documents, including UCC Financing Statements.
• Coordinate closings for commercial and residential real estate transactions by maintaining a closing checklist, preparing and distributing signature page packages, reviewing settlement statements, and coordinating with various transaction parties as necessary.
• Order and review title and survey documents (including title exceptions), prepare title and survey objection letters, and create title/survey memoranda and escrow closing letters.
• Order and collect typical legal due diligence items for sale and loan transactions, including zoning/governmental compliance letters, UCC/judgment searches, entity authority documents, good standing certificates, and estoppel letters from lienholders, tenants, and other parties involved in declarations, easements, and similar agreements.
• Order, review, and abstract UCC/judgment/lien search results.
• Obtain and review zoning reports and conduct relevant zoning analyses.
• Conduct lease reviews and prepare lease abstracts.
• Manage the filing and recording of documents.
• Prepare closing binders and address post-closing matters.

Requirements

• At least 5 years of experience working as a Real Estate Paralegal in a law firm.
• Bachelor’s degree and at least 5 years of related experience, or an equivalent combination of education and experience.
• Strong title and survey skills, advanced technical skills, and excellent oral and written communication abilities.
• Knowledge of legal terms and matters to ensure that submitted forms include all necessary related parties.
• Strong analytical, evaluative, and problem-solving skills with great attention to detail.
• Commercial leasing experience is a plus.
• Working knowledge of Microsoft Office applications.
• Strong typing skills, excellent grammar, spelling, punctuation, and communication skills.
• Ability to manage multiple projects simultaneously under tight deadlines.
• Capability to handle various tasks without error, set priorities, and accommodate rush requests.
• Superior communication and customer service skills, demonstrating courtesy and diplomacy.
• Ability to think creatively about new solutions and implement best practices.

Schedule

Generally, core working hours are from 9:00 am to 5:30 pm, with the flexibility to work overtime as needed. Physical attendance and punctuality at the workplace are required.

Physical Demands

• Ability to perform the essential functions of the role with or without reasonable accommodation.
• Prolonged periods of sitting and working on a computer.
• Occasional standing, walking, and movement within an office environment.
• May occasionally lift or move items up to ten pounds.