Paralegal / Legal OPS

What You Will Do

Job Summary: Provide comprehensive legal support with a primary focus on corporate governance, legal operations, and litigation management. This role partners closely with attorneys, internal stakeholders, and outside counsel to ensure effective governance practices, efficient legal processes, and strong litigation support.

Corporate Secretary & Governance Support

• Support corporate governance activities, including board and committee meeting coordination, preparation of agendas, minutes, resolutions, and materials
• Maintain corporate records, minute books, and entity management databases in compliance with legal and regulatory requirements
• Assist with entity formation, qualifications, annual filings, and corporate record maintenance
• Ensure compliance with corporate governance policies and records retention requirements

Litigation Management

• Coordinate and support litigation matters, including tracking case status, deadlines, and key deliverables
• Partner with outside counsel on discovery, document collection, and production processes
• Maintain litigation files, reports, and summaries for internal stakeholders
• Prepare monthly litigation reports on case status and billing

Legal Operations

• Manage legal billing operations, including invoice review, compliance with billing guidelines, adherence to agreed budgets, and vendor communications
• Open, track, and maintain legal matters across the department
• Maintain and optimize legal systems, databases, and workflows (e.g., matter management, document management)
• Track and report on legal spend, accruals, metrics, and performance insights
• Drive process improvements to increase efficiency, consistency, and transparency across legal activities
• Partner with attorneys and corporate compliance team to implement compliance initiatives, monitor program activities, and ensure timely completion of required actions

General Legal Support

• Manage administrative duties for legal department, including scheduling and calendar management to track key corporate and litigation deadlines
• Support preparation of executive presentations and reporting materials
• Coordinate internal and external communications related to legal matters
• Draft, review, and coordinate contracts and agreements (e.g., vendor agreements, NDAs, SOWs) for attorney review
• Perform other job-related duties as assigned

Qualifications

Required Minimum Qualifications:

• Associate's degree in Paralegal Studies with 3+ years related corporate governance, legal operations, and/or litigation OR High School Diploma / GED with 7 years paralegal/legal assistant/legal operations experience
• Must be 21 years of age or older

Knowledge of:

• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, & PowerPoint) and Microsoft Teams & SharePoint
• Experience using any legal billing software a plus

Skilled in:

• Verbal and written communication
• Organization
• Attention to detail
• Problem/situation analysis
• Effective time and task management
• Multitasking capabilities
• Positive collaboration
• Flexibility and adaptability

Ability to:

• Plan, organize, prioritize, and manage projects or programs
• Influence others to accept practices and approaches
• Maintain effective working relationships
• Demonstrate critical thinking
• Work with diverse populations and varying education levels
• Receive and communicate information orally and in writing
• Prioritize assignments, workload, and manage time accordingly

Work Environment and Physical Demand

Requires light physical effort. Occasionally lifts or moves light objects (under 10 lbs.). Walks, sits, or stands for prolonged periods. Requires prolonged machine operation including computer and keyboard equipment as well as use of manual dexterity and fine motor skills.

What We Offer

• Competitive benefits package that includes medical/dental/vision/life insurance/disability plans
• Dollar for dollar 401k match up to 6% and 5% annual company contribution
• 15 Company-paid holidays
• Generous paid time off
• Employee recognition and discount programs
• Education assistance
• Employee referral bonus program
• Hybrid workplace – remote / in office
• Summer hours
• Casual dress policy
• Monday through Friday

Pay

Annual Base Salary Range: $57,936.00 - $72,420.00. Final compensation will be determined based on experience, qualifications, and internal equity. This role may also be eligible for annual bonus or incentive compensation.