Paralegal/Legal Assistant

We need to output HTML fragment with sections for headings where there is real content. Use

for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title as heading. We must not include Job ID etc. Remove boilerplate. Include only sections with real specific content. Let's parse posting: Position Title: Paralegal/Legal Assistant (not heading) Division/Department etc: we can fold into a short

maybe. Job Description: includes Position Summary etc. Essential Duties And Responsibilities: list. Required Qualifications: list. Preferred Qualifications: list. Physical Requirements: list. Work Environment: description. Minimum Qualifications: repeats Required Qualifications (duplicate). We should not duplicate; we can combine. Special Instructions to Applicants: includes background check, transcripts, references. Might be considered part of application instructions? The instruction says remove application instructions. However "Special Instructions to Applicants" includes background check, transcripts, references - these are not exactly application instructions but maybe considered part of hiring process. The instruction says remove application instructions. Likely we should drop that section. Open Date, Close Date, Job Category, Requisition Number, Benefits, Quick Link, Reference Letter etc. Benefits section: there is a Benefits paragraph: "Tennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and more." That's specific content for Benefits, so we should include Benefits section. Pay: there is "Advertised Salary Pay Basis Semi-Monthly" but no actual salary amount. The rule: never create Pay/Schedule/Benefits sections unless the posting actually states them. Pay: they gave Pay Basis Semi-Monthly but no amount. Is that considered stating pay? It says Pay Basis Semi-Monthly, but no amount. The rule says never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD"). "Semi-Monthly" is not filler but it's just pay basis. However they didn't give amount. Might be considered insufficient. Safer to omit Pay section because no actual salary figure. Schedule: they gave Number of hours per week? Not specified. Days to be worked Monday-Friday. Months per year Fiscal (12 months). That is schedule info: full-time, Monday-Friday, 12 months. That's specific. So we can include Schedule section with those details. But we must not create Schedule section unless posting actually states them. It does state days, months, hours per week? Not given hours per week explicitly but "Number of hours per week" field is present but blank? Actually the posting shows "Number of hours per week" line but no value. It might be missing. However days and months are given. Could still include schedule with days and months. Might be okay. We need to avoid filler like "not specified". We have days and months specified. So we can include Schedule. Now sections: - About the role (Position Summary) - Responsibilities (Essential Duties And Responsibilities) - Requirements (maybe combine Required Qualifications and Minimum Qualifications? But we should not duplicate. Could have Requirements section for required qualifications.) - Qualifications (maybe Preferred Qualifications) - Skills (maybe combine proficiency etc? Could be part of Requirements. But we have Skills section optional; we could put technical skills there.) - Benefits (as given) - Schedule (days, months) We must not create sections with filler. Ensure each heading has substantive content. Let's extract content: About the role: Position Summary paragraph: "The Paralegal / Legal Assistant provides high-level legal, administrative, and organizational support to the University’s Office of General Counsel. This position assists the General Counsel and other attorneys with legal matters including open records requests, litigation support, document management, calendar coordination, correspondence, and general office operations. The successful candidate will be exceptionally organized, detail-oriented, responsive, and able to manage confidential information with sound judgment and discretion. This is a fully in-person position in a dynamic office environment." Responsibilities: list of duties (the bullet points). We'll convert each sentence into

. Requirements: Required Qualifications list (the bullet points). We'll include those. Qualifications: Preferred Qualifications list. Skills: Could include proficiency with Microsoft Office Suite, willingness to learn other systems, ability to work independently, etc. But those are already in Required Qualifications. Might be redundant. Perhaps we can omit Skills section to avoid thin sections. But we have Skills heading allowed; we could put technical skills there: Proficiency with Microsoft Office Suite, Outlook, Word, Excel, PowerPoint, Teams, willingness to learn other University systems. Also ability to maintain accurate records, prepare professional documents, strong attention to detail, etc. However those are also in qualifications. Might be okay to have Skills section with those specifics. But we must not repeat content unnecessarily? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. It doesn't forbid duplication but better to avoid duplication. However we could split: Required Qualifications (experience, education) and Skills (technical). Let's see Required Qualifications includes: combination of related professional experience and a two-year paralegal degree, or a paralegal certification and related professional experience; demonstrated experience providing administrative, legal, paralegal, executive-assistant, or comparable professional support; demonstrated ability to effectively organize and manage multiple legal matters, prioritize competing assignments, maintain accurate records, and meet deadlines in a fast-paced environment; proven effective written and oral communication skills, including drafting, proofreading, and communicating complex information clearly and professionally; demonstrate a high degree of professionalism and ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment; ability to maintain accurate records and prepare professional documents with strong attention to detail; ability to work independently while also collaborating effectively with attorneys, University personnel, and external stakeholders; ability to work in person during regular University business hours; proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams, and willingness and ability to learn other University systems; applicants must be legally authorized to work in the United States at the time of hire and must maintain authorization throughout employment. Thus many items are skills. We could keep Requirements as the list of qualifications (including education/experience) and Skills as the technical proficiencies. But there is overlap. Maybe better to have only Requirements and Qualifications (preferred) and Benefits and Schedule. Avoid Skills to keep fewer sections. But the instruction: Prefer a few substantive sections over many thin ones. So we can combine Required Qualifications and Preferred Qualifications into one "Requirements" section? But they differentiate required vs preferred. Could have two subsections? But we only allowed headings list; we could still have two headings: Requirements and Qualifications. That's fine. Thus:

About the role

...summary...

Responsibilities

• ... each duty

Requirements

• ... required qualifications

Qualifications

• ... preferred qualifications

Benefits

... benefits paragraph

Schedule

... schedule details: Monday-Friday, 12 months per year, full-time, in-person during regular University business hours.

We need to ensure we don't include filler like "commensurate with experience". Not present. Check for any other sections: Pay omitted. Now extract exact text. About the role: Use the Position Summary paragraph exactly. Let's copy: "The Paralegal / Legal Assistant provides high-level legal, administrative, and organizational support to the University’s Office of General Counsel. This position assists the General Counsel and other attorneys with legal matters including open records requests, litigation support, document management, calendar coordination, correspondence, and general office operations. The successful candidate will be exceptionally organized, detail-oriented, responsive, and able to manage confidential information with sound judgment and discretion. This is a fully in-person position in a dynamic office environment." Responsibilities list: The bullet points after "Essential Duties And Responsibilities". Let's list each sentence (they are separated by periods but some are long). We'll break at each sentence start with a verb. Original text: "Assist with the intake, tracking, coordination, and timely processing of open records requests, including organizing responsive documents and coordinating with University departments. Provide litigation support, including maintaining case files, organizing pleadings and discovery materials, coordinating document collection, tracking deadlines, and preparing materials for attorneys. Maintain an accurate departmental calendar, including court dates, response deadlines, meetings, hearings, trainings, compliance and reporting schedules, and other key legal and administrative deadlines. Provide administrative support to attorneys in the Office of General Counsel, including scheduling meetings, preparing correspondence, and managing phone calls. Draft, format, proofread, and distribute routine correspondence, memoranda, reports, presentations, and legal-related documents. Maintain legal files, contracts, records, case materials, and confidential institutional documents in an organized and secure manner and in accordance with document-retention systems. Receive, route, and monitor legal notices, subpoenas, claims, correspondence, and other time-sensitive materials. Assist with administration of contract lifecycle management system and processes. Communicate with University employees, outside counsel, government entities, and other external parties in a professional and timely manner. Assist with invoice processing, budget tracking, purchase requests, and other office administrative functions. Provide administrative support to the Board Secretary. Maintain confidentiality of privileged, sensitive, and protected University information. Support the efficient daily operation of the Office of General Counsel and perform other duties as assigned. Daily in-person attendance is an essential function of this position." We'll make each as

. Requirements list: Required Qualifications bullet points (the list after "Required Qualifications". Let's extract: - A combination of related professional experience and a two-year paralegal degree, or a paralegal certification and related professional experience, will meet the minimum requirements. - Demonstrated experience providing administrative, legal, paralegal, executive-assistant, or comparable professional support. - Demonstrated ability to effectively organize and manage multiple legal matters, prioritize competing assignments, maintain accurate records, and meet deadlines in a fast-paced environment. - Proven effective written and oral communication skills, including drafting, proofreading, and communicating complex information clearly and professionally. - Demonstrate a high degree of professionalism and the ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment. - Ability to maintain accurate records and prepare professional documents with strong attention to detail. - Ability to work independently while also collaborating effectively with attorneys, University personnel, and external stakeholders. - Ability to work in person during regular University business hours. - Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams, and willingness and ability to learn other University systems. - Applicants must be legally authorized to work in the United States at the time of hire and must maintain authorization throughout employment. We'll put each as

. Qualifications (Preferred): list after "Preferred Qualifications": - Bachelor’s degree. - Experience working in a higher education institution, government office, law firm, or in-house legal department. - Experience supporting contract administration, legal research, litigation support, compliance tracking, project management, and records management. - Experience using legal case-management and/or document-management platforms. Make

. Benefits: paragraph: "Tennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and more." Schedule: we need to capture: Number of hours per week (blank), Days to be worked Monday, Tuesday, Wednesday, Thursday, Friday, Months per year Fiscal (12 months), If modified, list months (blank), Job Type Full-Time, Campus Main Campus, If other location, please indicate (blank), Position Number (ignore). So we can summarize: Full-time, Monday‑Friday, 12 months per year, in‑person on main campus