Paralegal/ Legal Assistant

Key Responsibilities

• Serve as the frontline coordinator for employment-related legal claims and disputes under the guidance and direction of the HR Director
• Aid in gathering documentation, organizing case files, and responding to requests related to legal matters
• Communicate and coordinate with outside counsel, insurance carriers, and third-party administrators
• Track legal deadlines, filings, and response dates to ensure timely compliance
• Maintain accurate and confidential legal and personnel records

Workers’ Compensation Management

• Coordinate and monitor workers’ compensation claims from initiation through resolution
• Ensure claims are submitted promptly and all required documentation is completed accurately and on time
• Communicate with employees, managers, medical providers, and insurance representatives regarding claim status and documentation
• Track claim activity and assist with return-to-work coordination as needed

Contract & Compliance Support

• Review contracts, agreements, and legal documents for completeness and consistency before escalation to leadership or counsel
• Aid in maintaining contract files and renewal tracking
• Support HR and Operations with compliance-related initiatives, policy documentation, and administrative legal matters
• Help ensure company practices align with applicable employment laws and internal policies

Administrative & Cross-Functional Support

• Provide administrative support to the HR Director on legal and compliance matters
• Aid in investigations, document preparation, and internal reporting as needed
• Collaborate with HR and Operations leadership to identify and resolve administrative or compliance issues proactively

Qualifications

• Associate’s or Bachelor’s degree in Paralegal Studies, Legal Studies, Business Administration, or related field preferred
• Paralegal certification is a plus
• Minimum 2 years of experience in a legal assistant, paralegal, HR compliance, insurance claims, or related role preferred
• Experience handling workers’ compensation claims and employment-related matters strongly preferred
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• High level of discretion and ability to maintain confidentiality
• Proficiency in Microsoft Office Suite and document management systems

Preferred Skills

• Familiarity with employment law, workers’ compensation procedures, and contract administration
• Ability to communicate professionally with attorneys, insurance representatives, and internal leadership
• Strong attention to detail and follow-through
• Self-motivated with the ability to work independently in a fast-paced environment

Benefits

• 401(k) with Company Match
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Paid Time Off (PTO)
• Flexible Schedule

About Maxwood Furniture

Maxwood Furniture is a rapidly growing furniture company with an expanding portfolio of brands such as Max & Lily, Plank + Beam, and Maxtrix. Since launching over two decades ago, we have established multiple sales channels including our DTC websites and third-party marketplaces. We’re passionate about creating an inspiring and engaging shopping experience for our customers, bringing their home decor dreams to life with stunning, on-trend pieces.

Department

Human Resources

Locations

HQ - Daniel Island, SC 29492