Paralegal/Legal Assistant

Job Responsibilities

• Organize, maintain, and track legal documents, contracts, and project records using document management systems.
• Draft, edit, and format legal documents, correspondence, reports, and project materials.
• Maintain accurate, organized physical and digital filing systems for legal and project documentation.
• Support billing, invoicing, and budget tracking for legal services and outside counsel.
• Conduct legal research on statutes, regulations, and case law related to infrastructure, environmental, and transportation matters.
• Summarize research findings and prepare clear memoranda for attorneys and project teams.
• Track public records requests, responses, appeals, and related correspondence end-to-end.
• Cover internal teams on the collection, organization, and production of documents for records requests.
• Review responsive documents and apply appropriate redactions in accordance with applicable law and privilege requirements, in coordination with counsel and stakeholders.
• Assist attorneys in preparing formal responses to records requests and related appeals.
• Liaise with internal stakeholders (engineering, procurement, project management) and external counsel on project deliverables, including third-party agreements.
• Coordinate scheduling and logistics for meetings with Commissioners and senior leadership.
• Draft minutes for Board and Committee meetings in collaboration with attorneys.
• Maintain and archive Board minutes, resolutions, and governance records.
• Track compliance obligations under federal and state laws, communicate requirements to relevant personnel, and maintain compliance documentation.
• Monitor contractual compliance requirements, communicate obligations to staff, and maintain accurate records of completion and adherence.

Qualifications

• Bachelor’s degree in Paralegal Studies, Legal Studies, or a related field required; Paralegal Certificate a plus.
• Strong understanding of contract administration, public procurement processes, and regulatory compliance preferred.
• Excellent written and verbal communication skills with the ability to draft, review, and interpret legal and contractual documents.
• Proficient in Microsoft Office Suite and legal document management systems.
• Highly organized with strong attention to detail and accuracy in document preparation and recordkeeping.
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
• Skilled at managing multiple projects and deadlines in a fast-paced, deadline-driven environment.
• Collaborative team player with a proactive mindset and the flexibility to adapt to changing priorities and project needs.