Paralegal

Key Responsibilities

• Aid attorneys in drafting, reviewing, and coordinating closing documents for acquisitions, dispositions, and financings.
• Conduct and review title searches, surveys, UCC searches, and due diligence materials; track and resolve due diligence matters.
• Prepare and organize closing binders, condition checklists, and transaction summaries.
• Cook with title companies, lenders, clients, and in-house and outside counsel throughout the transaction lifecycle.
• Maintain and update transaction tracking logs and critical-date calendars.
• Review active commercial lease agreements and monitor critical lease milestones, including renewal windows and expiration dates.
• Assist with drafting lease renewals, extensions and lease assignments;
• Coordinate with tenants, outside counsel, title companies, lenders and clients on leasing matters and documentation;
• Prepare auxiliary lease documents, including estoppel certificates, commencement date agreements and memorandum of leases.
• Draft and review correspondence with tenants, including consent letters, default notices and demand letters.
• Prepare and file entity formation, amendment and termination documents, foreign qualifications, annual reports, and other state and local filings.
• Maintain corporate minute books, entity records, organizational charts, and registered agent information.
• Obtain employer identification numbers (EINs), good standing certificates, and file FINCEN Beneficial Ownership reports.
• Draft, review, and track a variety of contracts, NDAs, vendor agreements, and correspondence.
• Manage and organize litigation files; maintain case chronologies and status reports.
• Handle notarizations and coordinate execution of legal documents.

Qualifications

• 3–5 years of paralegal experience, with meaningful exposure to commercial real estate or corporate transactions.
• Associate’s or Bachelor’s degree; paralegal certificate from an ABA-approved program preferred.
• Strong working knowledge of commercial real estate concepts, including leases, purchase and sale agreements, title insurance, and loan documents.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with document management systems.
• Exceptional written and verbal communication skills with high attention to detail; sharp contract-reading abilities.
• Demonstrated ability to manage multiple priorities and deadlines with minimal supervision.
• Preferred: Experience in an in-house legal department within a real estate, retail, or development company.
• Familiarity with Arizona real estate laws, regulations, and recording procedures.
• Notary Public commission in the State of Arizona (or ability to obtain).
• Experience working on multi-million-dollar real estate or other corporate transactions.