Paralegal

Responsible for highly accurate, advanced and complex administrative support work for the Office of General Counsel. Develops and coordinates office systems, procedures and functions. Some clerical work is required. Exercises considerable initiative, independent judgment, and discretion. Maintains strict confidentiality at all times and must act with exceedingly high ethical standards and integrity.

Requirements

• Associate’s degree required. An equivalent combination of experience and education may be considered.
• Eight years of increasingly responsible related experience in legal/administrative support.
• Understanding of contract negotiations or contract review experience.

Responsibilities

• Daily - 15%: Provides paralegal assistance to the Office of General Counsel with legal matters in numerous areas of law, including but not limited to, education, public sector, student matters, tax, copyright, immigration, FERPA, real estate, employment/labor, contractual, construction-related, administrative, litigation, subpoenas, public records requests, union negotiations, and the college compliance committee. Performs and promotes all activities in compliance with federal and state laws.
• Daily - 10%: Participates directly in the work of the Office of General Counsel by planning, establishing, and organizing systems and processes that ensure the orderly operation of the office and a smooth flow of materials and information to and from the office, including calendars, telephones, mail, travel arrangements, meeting arrangements, records management, budget, and purchasing.
• Daily - 10%: Maintains confidential legal files and legal department filing/electronic system. Ensures accurate and logical organization of files and confidentiality by maintaining a system for safekeeping of legal documents.
• Monthly - 10%: Conducts legal research including review and analysis by using internal and external libraries and resource databases. Assembles data and prepares reports on a routine or non-routine basis for use by the General Counsel & VP, Public Policy and Government Affairs.
• Other, as Needed - 10%: May provide routine paralegal assistance to outside counsel and/or other administrative agencies involved in college litigation, administrative, and/or compliance matters.
• Other, as Needed - 5%: Represents the organization on internal committees, task forces, and other official meetings.
• Other, as Needed - 5%: Maintains professional growth and development through seminars and workshops to keep abreast of latest developments in college and law and in other related areas.
• Daily - 10%: As specifically directed by General Counsel & VP, Public Policy and Government Affairs, responds and conveys routine information regarding legal and/or contractual issues associated with existing or proposed operational situations as well as requests for information.
• Daily - 10%: Prepares and provides technical assistance in drafting and formatting various legal documents, contracts, and correspondence for review by the General Counsel & VP, Public Policy and Government Affairs pertaining to specific policies, operational practices, and/or transactions.
• Daily - 10%: Compiles, reviews, and organizes information for internal hearings and meetings, as appropriate.
• Other, as Needed - 5%: Performs other related duties as assigned.

Skills

• Knowledge of contract management, government regulations, codes, and inspection procedures with office practices and procedures.
• Knowledge of Microsoft Office applications, spreadsheets, database programs, and office automation.
• Superior organizational, analytical, administrative, problem-solving, and critical thinking skills.
• Strong interpersonal skills and ability to establish and maintain effective working relationships with employees and the public.
• Ability to operate within a confidential environment.
• Ability to exercise sound judgment in making decisions and to function calmly/effectively during times of crisis.
• Ability to screen and evaluate priorities as to emergencies and to make sound recommendations.
• Ability to communicate effectively both orally and in writing.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to work in a diverse multi-cultural college environment and to interact effectively with a broad spectrum of people.

Benefits

• Affordable high-quality healthcare insurance (Medical, Dental & Vision).
• Retirement options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan.
• Wellness Program.
• Vacation/Paid Time Off.
• Winter and Spring Break Off.
• Paid Parental Leave.
• Tuition Assistance and Tuition Reimbursement are available to employees and family members.

Pay

$52,900 - $62,158

Schedule

• Full-time, regular position.
• Monday – Friday (Weekends/Varies).
• 40 hours per week.
• First shift.