Paralegal Associate

Position Summary

Guggenheim Investments is seeking a smart, energetic, and affable person to join its Legal team. Reporting to the Head of GI Legal Operations, this person will join a highly collaborative team and will be responsible for supporting various attorneys and functions in the Guggenheim Investments legal group.

Responsibilities

• Aid in the preparation, execution, and maintenance of legal documents and materials related to GI and Fund entities
• Support the compilation of documents and signature pages for closings, as needed
• Manage and maintain electronic corporate minute books
• Manage Entity Formation and Dissolution process – from request through to filing executed organizational documents in system
• Update and keep current entity, organizational and directors, officers and authorized signatory data for reporting
• Handle intake of vendor contract review requests from the GILS centralized inbox, conducting first-level review to confirm commercial terms align with the Contract Summary Form, verify completeness of required documentation, and determine whether escalation to an attorney is warranted
• Draft organizational spreadsheets for submission to regulators
• Organize and maintain files relating to transactional, regulatory and other legal matters
• Order lien searches from vendor and review lien search results and prepare lien summary
• Prepare extensive PowerPoint presentations, Excel worksheets and Visio diagrams (e.g. entity organizational charts) as needed
• First line processing of legal invoices (All); trouble-shoot legal e-billing and matter creation questions (Senior only)
• Arrange domestic and international travel; manage expense reports
• Respond to information queries from internal and external sources (e.g. document look-up, entity ownership or director, officer, signatory queries)
• Track and maintain possessory collateral for client investments, including logging intake and outtake, and annual reconciliation
• Litigation tracking
• Facilitate GI Legal workflows through traffic control and moderation
• Track projects and workflows through project management system
• Maintain GPIM Clients and related OpenText document repositories
• Perform ad hoc job-related duties and participate in and sometimes take the lead on special and recurring projects as assigned, including overhaul of file and data storage systems

Qualifications

• Basic Qualifications: Bachelor’s degree, Paralegal certificate preferred, 2-4 years of experience as a paralegal in an investment firm or related field, Must have experience preparing legal documents that are finance related, Must be knowledgeable of vendor contracts, maintaining meeting minutes, and drafting spreadsheets, Must be fluent in MS Office
• Preferred Qualifications: Bachelor's degree, or equivalent experience, is required, Paralegal certificate, 5+ years of paralegal experience in transactional work, with half or more of that experience with private funds, investment management, public pensions, or related areas, Experience with private fund subscriptions, investor-side fund closings, or fund formation/fund operations strongly preferred, Strong familiarity with AML/KYC processes, subscription documentation, closing mechanics, and document management, Excellent organizational skills, attention to detail, and ability to manage multiple time-sensitive matters simultaneously, Strong written and verbal communication skills and the ability to work effectively with attorneys, clients, and external counterparties, Advanced proficiency with Microsoft Word, Excel, PDF tools, and electronic signature/document management platforms, Exceptional grammar, spelling and proofreading skills are a must, Proven ability to meet strict deadlines under significant time constraints, Must be able to work a flexible schedule with some overtime required

Pay

Annual base salary between $72,000.00-$80,000.00. The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.