Pantry Coordinator – Sallisaw

Job Type: Ministerial Reports to: Manager Position Description This part-time, non-benefited position is responsible for training, supervising and directing pantry staff and coordinating the day-to-day activities in the pantry. This position endures proper volunteer coverage, provides timely submission of all required monthly reports, and coordinates all food procurement, distribution, deliveries and food donations. The pantry coordinator is responsible for cleanliness and organization in the pantry according to standard food practices and USDA guidelines, maintains both digital and paper records and oversees proper flow of client-choice procedures. The Sallisaw food pantry provides nutritious food in a dignified shopping environment. Ministerial As a ministerial representative of CCEOK, maintain professional and personal conduct that aligns with the ethical and moral standards of the Catholic ChurchPray daily for the needs of the poor through personal prayer, daily Mass, and/or adorationBe willing to learn and apply Catholic teaching in this roleHelp foster a shared culture of ministry across program operations and management Leadership Schedule, train, and supervise pantry volunteers to support packing, stocking, and distribution activities, ensuring each knows their role, and ensuring there is sufficient volunteer coverageEnsure compliance with food safety standards and pantry policiesMaintain accurate records of inventory, donations, client data, prepare and submit reports as requiredEnsure food is appropriately marked USDA or Non-USDA and dated and that all shelves are stocked using First in, First Out (FIFO) rotationCommunicate daily with the manager of any shortfalls in staffing or foodHold daily team meetings with pantry staff, addressing concerns, changes and challengesRecruit additional help for the pantry and mobile pantryOversee proper food distribution according to family sizeMonitor cleanliness and proper consolidation of coolers and freezersResponsible for creating and maintaining a current Feeding America pick up schedule that includes all driver’s names and phone numbers, listing pick up locations and dates and volunteer, along with the contact numbers for each of those stores, updated monthlyEnsure all janitorial duties are accomplished daily and weekly and that the pantry is locked and secure at the end of each day Budget and Records Management / Fund Sourcing Routinely place orders with the Food Bank while staying within budgetActively work to secure additional food resources and grow pantry operationsMaintain service records on all equipment in the pantry and contact the respective providers for necessary service notifying the manager of all service related appointments and the costs associatedKeep accurate temperature records of all refrigeration according to USDA requirementsKeep accurate “frozen goods” records for all Feeding America pick ups and ensure the drivers use the provided freezer thermometers and record the temperatures at pick up and arrival at the centerKeep current with all Food Bank recalls and USDA communications and regulationsGenerate, file and keep accurate files of all Food Bank reports, including CFSP and Summer Feeding ProgramRecord all food in and out in PrimariusProvide manager with required reports in a timely fashion. Community Outreach Communicate quarterly with the Dollar General managers about their donations and meet with each semi-annually in March and October in order to build and maintain good working relationsBuild relationships with other local food pantriesParticipate in the Webbers Falls Mobile Pantry at least every other month Qualifications/Education High school diploma required; some college preferredExcellent written and verbal communication skillsAbility to prioritize and manage multiple tasks and responsibilitiesComputer literate with Outlook and AssistOK and ExcelMust be able to lift 20 pounds, bend, stoop, sit and stand for extended periods of timeCommitment to the mission and vision of Catholic CharitiesDetail oriented, organized and able to prioritize workSelf-motivated and team player and able to work on own initiativeDemonstrate conflict resolution skillsProblem solving and decision-making skillsProfessional and positive approach