PACE Administrative Assistant

Responsibilities

• Provides administrative support to the Executive Director and Program Director, including calendar management, scheduling meetings, and prioritizing daily activities
• Coordinates and manages leadership calendars, including internal and external meetings, ensuring alignment with organizational priorities and efficient use of time
• Prepares agendas, presentation materials, reports, and correspondence for leadership
• Supports leadership-driven special projects and program initiatives as assigned, including coordinating activities, tracking timelines, and ensuring completion of assigned deliverables across departments
• Facilitates communication between leadership and internal departments to ensure timely information sharing and alignment
• Captures logistics for meetings, events, and site visits, including travel arrangements as needed
• Maintains and organizes leadership documentation, reports, and records, including filing systems and shared resources
• Supports preparation of internal communications, reports, dashboards, and presentations, including use of spreadsheets and data tracking tools
• Tracks action items and follow-ups from leadership meetings, ensuring accountability and completion of assigned tasks
• Serves as a liaison between leadership and internal and external stakeholders
• Affords backup administrative support across departments as needed to ensure continuity of operations
• Maintains confidentiality of sensitive information and exercises discretion in all aspects of the role
• Responds to time-sensitive requests and prioritizes tasks based on leadership direction
• Serves as a liaison between leadership and internal and external stakeholders
• Affords backup administrative support across departments as needed to ensure continuity of operations

Qualifications

• High school/GED required; bachelor’s degree in business administration preferred
• Minimum of two (2) years of administrative or office support experience, preferably in healthcare or a similar setting required
• Current Basic Life Support (BLS) certification required upon hire and must be maintained as a condition of employment

Additional Qualifications

• Excellent verbal and written communication skills, including superior composition, typing and proofreading skills
• Excellent Microsoft applications and electronic health data systems skills
• Ability to interpret a variety of instructions in written, oral, diagram, or schedule form
• Ability to be culturally sensitive, respect diversity, and work with individuals of different cultures and socio-economic statuses
• Ability to successfully manage multiple tasks simultaneously
• Ability to meet tight deadlines
• Ability to provide prompt, efficient, and responsive customer service
• Excellent planning and organizational ability
• Ability to work as part of a team as well as independently
• Ability to work with highly confidential information in a professional and ethical manner

Physical Requirements

• Ability to lift/carry 10 lbs/weight
• Ability to stand for long periods of time

Benefits

• Medical, Dental, and Vision Plans
• Two plus weeks of vacation
• Nine Holidays including two Floating Holidays of your choosing
• Sick/Personal time
• Volunteer Time Off (VTO)
• 403b Retirement plan (similar to a 401k)
• Optional Health and Wellness events
• and much more!

Pay Range

$24.95 - $34.93 per hour, depending on experience.