P/T Office Coordinator

About Us

At Orases, we are dedicated to delivering innovative software solutions that empower our clients to achieve their business goals. We are seeking a dynamic and results-driven Office Coordinator to join our team.

Position Summary

The Office Coordinator is a hands-on, multi-functional role that blends light facilities maintenance, routine cleaning and upkeep, event planning, and administrative support for Orases's headquarters. This in-office role is responsible for maintaining office operations, interacting with vendors and service providers, coordinating facilities vendors for specialized work, personally performing light maintenance and cleaning tasks, supporting team and client events, and assisting with administrative tasks as needed. The position requires on-site presence and a high degree of reliability, organization, and attention to detail, as well as the ability to anticipate needs, exercise initiative, and move forward independently without waiting to be directed. Regular local driving required for supply pickups and errands.

Essential Duties And Responsibilities

• Administrative Support (40%)
  • Clock in/out employees, coordinate team travel, handle incoming/outgoing mail, prepare and ship new hire swag boxes, assist with expense reporting, and manage petty cash.
  • Support trade show preparation, manage invitations, RSVPs, and attendee communications, and manage day-of logistics for events.
  • Manage team calendar requests, Slack communications, and event scheduling.
• Office & Facilities Operations (25%)
  • Perform daily office procedures, including room preparation, restocking, and general tidiness.
  • Maintain kitchen and common areas, including hands-on cleaning, ensuring coffee, supplies, and snacks are stocked.
  • Coordinate onsite meals, execute the recurring facilities maintenance schedule, and serve as liaison for all utility providers.
  • Manage and update the Office Guide, order and pick up office supplies, kitchen supplies, and cleaning materials as needed, and conduct periodic inventory checks.
  • Oversee and/or perform seasonal tasks such as covering/uncovering patio furniture, garage door maintenance, window washing, and deep cleaning coordination.
• Event Support (20%)
  • Aid in the execution of internal and external events, manage invitations, RSVPs, and attendee communications, purchase supplies, food, beverages, and other items, and prepare event spaces including decorations and room setup.
  • Coordinate virtual and in-person activities (trivia, lawn games, etc.) and manage day-of logistics to ensure events run smoothly.
• Vendor Coordination (15%)
  • Have responsibility for current locations including headquarters, Suite B, and Guilford spaces, and serve as point of contact for facilities vendors (HVAC, plumbing, janitorial, landscaping/snow removal, etc.).
  • Schedule and oversee vendor visits, maintain positive working relationships, review janitorial and vendor services for quality and completeness, and place supply orders as needed.
  • Submit vendor invoices for payment processing and coordinate annual and periodic inspections (dishwasher, ductwork, wall-unit water filters, vehicle).

Required Qualifications

• High school diploma or equivalent.
• Possess a valid driver's license and have reliable personal transportation.
• Be comfortable performing physical tasks such as light lifting (up to 30 lbs), bending, reaching, and hands-on cleaning or maintenance activities which may require a ladder.
• Have prior experience in an administrative, office coordinator, or executive assistant role.
• Experience supporting or coordinating events.
• Technologically proficient and comfortable learning new tools quickly; must have working knowledge of Google Workspace (Gmail, Google Calendar, Google Drive, Google Docs, and Google Sheets).
• Strong organizational skills and attention to detail.
• Able to independently research, troubleshoot, and adopt new software tools; experience using online booking platforms, project management tools (e.g., Trello), communication platforms (e.g., Slack), and AI productivity tools (e.g., Claude – drafting communications, researching vendors, organizing information, or solving problems independently).
• Professional and courteous demeanor when interacting with vendors, clients, and visitors.
• Comfortable with some evening and weekend work for events; at ease with hands-on tasks including light maintenance, cleaning, and physical setup.
• Able to handle confidential information with discretion.

Compensation And Benefits

• Starting pay range is $25 to $32 per hour depending on experience.
• FLSA Status: Non-Exempt.
• Paid personal time off and company holidays (13 including full company shut down 12/25-1/1).
• Team perk pickup truck, Orases One, for personal use that you can borrow for driving, hauling or moving.
• Talented team of salespeople, software developers, and more to support you in building campaigns, automations, videos, and whatever else you may need to grow the Orases brand.
• Fun and silly events, celebrations, and team social opportunities both virtually and in person. We regularly fly in team members who want to visit the office or experience an in person event.
• Annual all employee retreat where the entire team comes together in person to bond and have fun!
• Our Core Values are D.R.I.V.E. and we use them to drive us forward in every way. Demonstrate Thoughtful Communication, Rise to the Occasion, Integrity All the Time, Value to Clients, and Excel at Your Craft.

We are an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, gender identity, age, veteran status, national origin disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.