P-Card Specialist - Internal Audit Dept

License and Certification Qualifications

Certification as a Certified Purchasing Card Professional (CPCP) Preferred

Education Qualifications

• H.S. Diploma or General Education Degree or equivalent Required
• Bachelor's Degree in related field Preferred

Experience Qualifications

• 4 years in an office/clerical environment Required
• Experience in business, finance, or auditing Preferred

Skills Qualifications

• Ability to use computer systems software for conducting purchasing card program reviews
• Ability to make mathematical calculations and complete data entry with speed and accuracy
• Ability to complete complex spreadsheets
• Ability to be customer service oriented to both internal and external customers
• Ability to be detail oriented
• Ability to analyze existing processes and identify areas for improvement
• Ability to solve practical problems
• Ability to work as part of a team
• Proficient computer skills and knowledge of the Microsoft Office Suite
• Ability to represent Gwinnett County Public Schools in a positive and professional manner

Primary Responsibilities

• Provide assistance in reviewing P-Card transactions related to the acquisition of supplies and services for the school district and preparing various reports of P-Card usage and communicating the results as appropriate.
• Conduct purchase card transaction reviews.
• Review monthly purchasing card statements and corresponding supporting documentation to ensure compliance with Board policy and procedures.
• Monitor and identify potential theft and abuse within the P-Card system.
• Identify and submit transaction documentation regarding non-compliance to the P-Card policy and procedures by local schools and central office staff.
• Prepare all documents for scanning and index all P-Card statements, receipts, and other documentation related to P-Card expenditures for storage in an electronic format.
• Maintain files for audit and open record reviews.
• Perform needed follow-up steps, as appropriate, for compiling reports for district management use.
• Provide assistance to internal auditors for reviews of P-Card transactions.
• Provide necessary supporting documentation for identified issues for further review.
• Provide assistance in resolving questions during the audit process.
• Perform monthly reviews of purchasing card statements for compliance with GCPS policies and procedures.
• Provide various internal audit reports for users.
• Provide reports of compliance and other exceptions to appropriate district managers for follow up and appropriate actions.
• Compile annual reports of compliance and other exceptions to appropriate district managers for follow up and appropriate actions.
• Serve as the district liaison for obtaining bank statements and missing transaction receipts as needed.
• Provide appropriate reports to internal auditors for inclusion in work papers and follow up during the annual audit process.
• Develop and maintain professional knowledge of current trends and developments in the auditing field.
• Identify and attend appropriate related professional training.
• Maintain current, broad knowledge of the P-Card industry by conducting appropriate research through various available resources.
• Incorporate knowledge of pertinent trends and developments into district work procedures as appropriate.
• Perform other duties as assigned.

Physical Demands

• While performing the duties of this job, the employee is frequently required to sit for extended periods of time.
• The employee is also required to talk, hear, stand, and walk.
• The employee may be required to use hands to touch, handle, feel, and/or reach.
• The employee is occasionally required to stoop, kneel, or crouch.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.
• The employee is required to operate a motor vehicle in performance of duties.