Outreach Coordinator

About the role

Under the supervision of the Library Director, this staff member provides services for the library as assigned.

Responsibilities

• Assist the Library Director with submitting all project reports prior to the deadline
• Assist the Library Director with submitting all expenditure reports prior to the deadline
• Ensure the Library of Michigan and IMLS are property credited in all printed program materials, press releases, requests for proposals, bid solicitations, program handouts, printed or online promotional materials, web sites, social media posts, listserv announcements, presentation slides, verbal presentations, etc.
• Submit all receipts, packing slips, email confirmations, and all other documentation concerning purchases made for the grant to the Library Director as soon as they are received
• Create, circulate, and record participant questionnaires for all grant-related programs, making sure to include IMLS-required questions and question scales
• Collect and record participation statistics for each program or service offered with the Mobile Unit, making sure to include IMLS-required stats
• Assist the Library Director to complete all IMLS-required equipment inventory forms for equipment purchased with grant funds
• Participate in Library of Michigan site visits
• Assist the Library Director with retaining all records related to the Mobile Unit and following all federal-grant retention schedules
• Work regular desk shifts
• Other duties as assigned
• Keep a spreadsheet tracking active Homebound participants, waitlisted Homebound participants, and former Homebound participants
• For each active participant, curate lists of relevant materials for each month’s delivery
• Keep track of past checkouts to pick up on trends in reading interests and favorite authors
• Schedule monthly homebound deliveries
• Pull all materials for each monthly delivery and check them out to patrons
• With assistance from a second staff member, load up the checked-out materials into the van and deliver to relevant patrons
• Ensure the Homebound program is properly advertised using our