OSP Administration Specialist - HOA & Easements

Responsibilities

• Secure access agreements within private communities, including HOAs, multi-dwelling units (MDUs), and individually owned properties
• Negotiate and obtain private easements and right-of-entry (ROE) permissions as required for construction
• Cook up and maintain positive relationships with community stakeholders to support long-term expansion efforts
• Partner with Engineering to ensure access approvals align with design requirements and routing
• Collaborate with Market Planning, Construction, and PMO teams to support project timelines and sequencing
• Work closely with Legal and leadership to resolve complex access challenges or escalations
• Accurately document all HOA approvals, easements, and access agreements in Site Tracker and Vetro
• Maintain organized documentation including signed agreements, correspondence, and approval status
• Provide frequent, timely updates to leadership on access status, risks, and delays
• Track approval status across all assigned markets and ensure alignment with project schedules
• Identify risks related to access delays and proactively communicate mitigation plans
• Ensure compliance with internal processes and documentation standards
• Support audits and reporting requirements tied to permitting, funding, or regulatory compliance

Qualifications

• 3–5+ years of experience in right-of-entry (ROE), site acquisition, real estate, or telecom permitting
• Experience negotiating easements, site access agreements, or property rights
• Strong understanding of OSP construction processes and fiber deployment preferred
• Familiarity with HOA structures, property management, and community engagement
• Experience working with systems such as Site Tracker, Vetro, or similar platforms preferred
• Strong organizational, documentation, and reporting skills
• Excellent verbal and written communication skills
• Ability to manage multiple markets and priorities simultaneously
• Strong negotiation and stakeholder management skills
• High attention to detail and documentation accuracy
• Proactive, solutions-oriented mindset
• Strong accountability and follow-through