OR Purchasing Agent

Position Summary

Works with Director of Materials Management, Purchasing Manager and Surgery Management to organize, schedule, execute daily departmental activities including entire purchasing functions, MMIS operation/management, vendor relations, inventory management, cost management, quality improvement and customer service. Extremely fast pace, high responsible position that requires exceptional organizational and communication skills.

About the Role

Extremely fast pace, high responsible position that requires exceptional organizational and communication skills.

Core Job Functions

• Assists off campus facilities, Surgery Center/Pooler Campus.
• Adds new items to MM/SUR for ordering and Charge Master.
• Assists OR Charge Auditors.
• Participates in training employees on MEDITECH – how to use, add items to dictionary, update the packing string, run usage reports, enter and view electronic requisitions.
• Provides research for projects to assist the OR Coordinators, Managers, Physicians and Directors.
• Facilitates projects from vendor price change reports, inventory utilization reports, Revenue Cycle and Department Value Analysis Committee for system cost reduction and standardization.
• Creates and maintains spreadsheets to aid in projects and product evaluations.
• Participates in projects through the Value Analysis Committee.
• Responds to invoice discrepancies in a timely manner.
• Compares invoice pricing to contract pricing for accuracy.
• Pulls implant record for product verification.
• Maintains updated Tissue Bank FDA Registration forms.
• Monitors shipping methods to ensure supplies are delivered in timely manner.
• Scans/On Base-implant record/Bill only PO’s and Tissue IFU’s.
• Relevant items will be logged into Tissue, Trackable and FDA logs upon receipt.
• Verifies that the Pyxis and other log tracking systems are maintained accurately.
• Maintains oversight to insure cycle counts are performed routinely to minimize adjustments in the inventory and participates in mid-year and year end physical inventories.
• Inventory turns will be monitored against the established benchmarks for improvements from FY year to FY year.
• Manages non-stock OR inventories annually.
• Back orders and out of stock items are communicated immediately to the appropriate OR Coordinator.
• If requested, substitute items are procured in consultation with the OR Coordinator.
• Borrowed items are tracked until returned to the originating facility.
• Reconciles receiving reports with purchase orders. Takes any discrepancies to Purchasing.