OPS Staff Asst

About the role

The Staff Assistant provides general office, document preparation and administrative support. They perform a wide range of support duties including preparation of correspondence and reports, filing, and maintaining departmental databases. This individual will assist with the production of biweekly cybersecurity intelligence situational awareness bulletins for Florida critical infrastructure owners and operators. The Staff Asst will also be assisting with the production of the annual Florida Critical Infrastructure Cybersecurity Intelligence Assessment report.

Responsibilities

• Coresponds, types, and distributes correspondence, forms and reports of a moderate complexity.
• Produces documents requiring intermediate knowledge of word processing software, and basic knowledge of spreadsheet and presentation software.
• Performs specialized project support duties of a clerical or administrative nature specific to the subject matter of the department or program. These duties may include entering data and running reports on databases, organizing schedules and meetings, and maintaining forms, files and other records.
• Operates office equipment, including copiers, scanners and printers to meet document preparation and production requirements.
• Coordinates mass mailings and assembles documents.
• Performs other clerical support duties as assigned in support of the objectives of the office and staff.

Qualifications

• A high school diploma or equivalent, with two or more years of experience in an office or administrative support position.
• College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

About USF

Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check. Applicants have rights under Federal Employment Laws: The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process. Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.