OPS/Patient Relations Specialist

Patient Relations Specialist

Job Summary: The Patient Relations Specialist role will provide service to patients and providers via inbound and outbound calls while scheduling appointments, capturing messages for the clinic staff and providers, and addressing the needs of the customer with occasional guidance while ensuring KPI goals are met.

Duties and Responsibilities

• Answer calls for multiple clinics in an efficient and effective manner using standard greetings for opening of call, content of call and closure of call.
• Demonstrate exceptional customer service and patient focus to make each encounter extraordinary.
• Verify and accurately capture patient demographics, insurance, and appropriate medical information.
• Schedule appointments using appropriate electronic system while following appropriate protocols for clinic/area, including prioritizing patient’s health concerns according to the department’s urgency.
• Ensure that patient questions and problems are resolved efficiently, effectively, and expeditiously.
• Provide information to patients and callers regarding appointment, date, time, location, clinic guidelines, parking, etc.
• Initiate and complete service recovery as warranted to drive patient loyalty, patient satisfaction, and protect the clinic/patient relationship.
• Interview patient/guarantor to obtain complete demographic, clinical, billing, insurance, and financial information.
• Create patient charts by entering required information into electronic databases and maintain accurate records.
• Relay information to relevant clinic team members through the appropriate messaging systems.
• Ensure the quality of patient registrations by obtaining thorough and accurate information in a timely and efficient manner.
• Maintain compliance with HIPAA rules and regulations.
• Follow a well-established process to solve routine problems where solutions are clearly prescribed.
• Work cooperatively with the Patient Relations, Referrals, and Clinic teams to accomplish the goals of the departments.
• Adhere to all safety policies and procedures in performing job duties and responsibilities while supporting a culture of high quality and great customer service.
• Perform other duties that may be necessary or in the best interest of the organization.

Education, Licensure & Certification Requirements

• High School or GED
• Experience Requirements: 1+ years related experience in a call center, customer service, medical office or as a receptionist is required. Previous medical office experience preferred; previous optometric or ophthalmic experience strongly preferred.

Knowledge, Skills and Abilities Requirements

• Professional in appearance and actions.
• Logical and Critical thinking skills.
• Customer-focused with excellent written, listening and verbal communication skills.
• Enjoys learning new technologies and systems.
• Detail-oriented, professional attitude, reliable.
• Exhibits a positive attitude and is flexible in accepting work assignments and priorities.
• Mets attendance and tardiness expectations.
• Management and organizational skills to support the leadership of this function.
• Able to follow or provide verbal and written instructions with sufficient grammar and spelling skills to avoid mistakes or misinterpretations.
• Interpersonal skills to support customer service, functional, and teammate support need.
• Able to communicate effectively in English, both verbally and in writing.
• Able to perform basic to intermediate problem solving, including mathematics.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• Able to communicate effectively in English, both verbally and in writing.
• A