Operations Support/Data Manager

PRIMARY RESPONSIBILITIES

• Security Documentation Support
• Advising the government on security documentation and coordination with intelligence, DoD, and security agency staffs.
• Aiding in intelligence facility accreditation, program access approvals, and contractor security program plan reviews.
• Business Operations and Administrative Support
• Providing executive-level administrative, office, personnel, and human resources management support.
• Conducting research, preparing reports, managing schedules, coordinating travel, arranging meetings, and performing clerical duties.
• Task and Document Management
• Analyzing, tracking, and resolving internal and external task requests, including Task Management Tool (TMT) tasks.
• Reviewing performance reports and ensuring compliance with Space Systems Command, Space Force, Air Force, and DoD policies.
• Facilitating coordination with acquisition organizations and monitoring front office tasks.
• Database Management
• Developing, maintaining, and transitioning functional databases to meet mission requirements.
• Planning and executing the transition of legacy software/databases into standardized systems upon approval.
• Civilian Personnel and Recordkeeping Support
• Serving as the primary point of contact for civilian human resources management.
• Aiding in identifying vacant positions, processing personnel requisitions, security waivers, and manpower change requests.
• Supporting special civilian manpower requests (e.g., Reimbursable, Superior Qualification Packages, By-Name-Requests).
• Meeting and Review Administration
• Scheduling and managing security controls for meetings using Microsoft Calendar.
• Recording and distributing meeting minutes, including key attendees, action items, and mission effectiveness summaries.
• Awards and Recognition Processing
• Aiding in submission and processing of military and civilian awards, including tracking deadlines and preparing packages.
• Monitoring award approvals, coordinating plaques, updating recognition boards, and supporting awards board voting processes.
• Schedule Management
• Developing and maintaining schedules using Microsoft Suite applications (e.g., Microsoft Project).

MINIMUM QUALIFICATIONS

• Knowledgeable in DoD and IC security processes and procedures.
• Expert in classified systems data handling and operational level support.
• Knowledgeable with Microsoft Suite applications, including Microsoft Project.
• Prior experience with senior level operations, coordination, and communications.