Operations Supervisor - Supply Chain Management

Responsibilities

• Manages the overall work flows and work assignment coordination.
• Responsible for all personnel-related issues, including recruitment/selection, performance appraisals, feedback, staff development and growth, scheduling, timekeeping, payroll, and staff/resource issues.
• Identifies and addresses resource requirements related to work flows.
• Recommends, leads, and participates on a variety of operational, technology and/or multi-disciplinary projects and work groups within Supply Chain Management and related areas.
• Collaborates with internal and external suppliers of information and services in managing the effectiveness of the overall work processes across Mayo Clinic.
• Consults and collaborates with Mayo Clinic, MCHS and site personnel regarding procurement, payment, reimbursement processes, policies, contracting strategies, vendor/supplier management negotiations and/or account management.
• Initiates, develops, facilitates and implements solutions to improve financial and operational performance (e.g. billing, accounting, P2P activities and processes) across Mayo Clinic and MCHS sites.
• Serves as an institutional resource regarding Supply Chain Management policies, account coding, processing issues, and systems issues.
• Coordinates and oversees any outsource company activities and relationships.
• Conducts research and analysis, benchmarking, and audits to ensure reasonableness and accuracy of information along with identifying and implementing best practices and improvements.
• Facilitates change management and promotes diversity.
• Manages the process of procuring supplies, equipment, services and inventory within their team while ensuring compliance with Mayo policies including spend authorization thresholds.
• Develops, implements, and maintains programs and tools for financial reporting; the interpretation and implementation of administrative, accounting, finance, and travel rules, policies and regulations.
• Commits significant institutional dollars in the procurement of equipment, services, supplies and inventory through direct involvement with specific departments.
• Makes purchasing decisions, analyzing purchasing data and identifying expense management initiatives, while helping to preserve Mayo's Standard of Ethics and minimizing the financial and legal risks for Mayo.
• Represents Mayo Clinic, Supply Chain Management, and Finance Department interests at industry conferences.

Qualifications

• Bachelor's Degree with a minimum of six (6) years' relevant experience in supply chain, health care, finance, accounting, business, communication or systems, which includes three (3) years' previous lead/supervisor experience; Master's degree preferred.
• Demonstrated leadership, problem solving, continuous improvement, customer service, analytical experience, and strong personal computer, communication, project management, and team building skills.
• Experience with a variety of computer systems (Access, Word, Excel, PowerPoint, Outlook, Lawson AP/MM modules, Oracle, etc.) is preferred.