Operations Staff Assistant III

About the role

The Operations Staff Assistant II acts as support to all departments to effectively service Benjamin Moore's internal and external customers. Main duties include professional demeanor, communications and interpersonal skills to oversee the facility main office area supporting the facility management team as needed.

Responsibilities

• Maintain, support and partner with dept managers to enter/track payroll information and submits accurate payroll hours
• Be a point person to provide guidance as needed for employees for payroll and corporate benefits questions
• Accurately updates employees' PTO, STD, WC, FMLA leave balances in time and attendance while verifying the call out Attendance guidelines are met
• Support facility management to monitors and maintain absenteeism information, enter data into time and attendance and assures accuracy of data
• Partner with plant management to maintain accurate tracking process for wage and hour attendance occurrences and points
• Partners with facility management to coordinate the temporary workforce and tracks the cost of temporary workforce and total hour spreadsheet
• Administers monthly reports for OT and temp labor
• Maintain on site personal and medical files
• Assist recruitment, hiring manager and HR with pre-employment and onboarding of all of new hires
• Enter and maintain employee schedules as needed in time and attendance
• Assign EE badges/timecards for all employees, temp employees, contractors and visitors
• Partner with corporate benefits/HR to support onsite wellness activities, DEI and employee benefit activities
• Assist Facility Managers and HR with various administrative office task
• Greet all onsite visitors, contractors and maintain visitor logs
• Basic office duties, answers telephone inquiries, manages incoming and outgoing mail, and ship courier packages
• Process and submit invoices
• Preparing reports as needed
• Coordinates plant meeting/activities
• Ensures efficiency of office equipment and quantity of office supplies
• Actively participates and applies knowledge gained through Benjamin Moore's Health and Safety programs
• Other duties as needed

Qualifications

• High School degree or GED required
• Associate's degree in business preferred
• 2+ years administrative experience required including payroll administration, HR support and inventory control a plus
• HR administrative assistant experience a plus
• Strong computer skills including Microsoft Office
• SAP Experience Preferred
• Strong communications skills, both verbally and written
• Solid time management, organizational skills and interpersonal skills
• High level of professionalism and confidentiality skills
• Ability to work in a fast-paced environment and work on several assignments simultaneously

Pay

USD $28.60 - USD $37.90 /Hr.

Benefits

• Medical/Dental/Vision
• 401(k) match
• PTO starting at 3 weeks' vacation + (7) paid holidays and (5) personal days
• Employer-paid life insurance
• Tuition reimbursement
• Student Loan Repayment Assistance Program for eligible active employees who graduated from an accredited post-secondary educational institution