Operations Specialist - Elections

Job Summary

About the Role

Reporting directly to the Operations Supervisor, the incumbent is responsible for performing daily inventory tasks including assembly, transportation, and upkeep of voting machines and supplies.

Responsibilities

• Performs inventory control by tracking supplies, voting machines, and equipment
• Aids in preparing voting systems for use prior to each election by loading election data into voting system units
• Completes assembly on voting machines, supply kits, and storage units
• Completes data entry for work orders and schedules preventative and routine maintenance as needed
• Develops and maintains operational routines and procedures for equipment, including organizing, storing, and arranging inventory for daily use
• Reviews, collects, transcribes, and processes paperwork and prepares documents for electronic use
• Orders, purchases, receives, and unpacks materials, supplies, parts, tools, and equipment essential for elections operations
• Provides technical support and troubleshooting assistance of various machines and equipment
• Aids in implementing security measures to protect confidential storage of ballots and voting systems
• Assists with asset management by creating and maintaining inventory logs for machines and equipment
• Compiles and retains daily, monthly, and annual reports related to inventory and warehouse functions
• Serves as a primary contact for the election Judge’s hotline and assists with complex issues from elections judges and staff
• Maintains regular communication with multiple departmental email accounts related to elections operations
• Attends all meetings and trainings, as required
• Performs special duties as assigned

Requirements

• High school diploma or equivalent
• Three (3) years of warehouse/inventory control experience
• Knowledge of Microsoft Office Suite
• Knowledge of database programs
• Valid Texas driver’s license
• Forklift Operator Certification

Qualifications

• Associate degree in a related field
• Two (2) years of warehouse experience in a elections or public sector department capacity
• Registered Elections Official (REO) Certification within two (2) years of employment
• Certified Elections/Registration Administrator Certification (CERA) within five (5) years of employment

Skills

• Microsoft Office Suite
• Database programs
• Warehouse/inventory control experience
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