Operations Specialist

About the role

This office-based position provides administrative, reporting, and operational support to the Construction and Maintenance teams. The role serves as a key resource for maintaining accurate records, coordinating business processes, preparing reports, and assisting with departmental activities.

Responsibilities

• Provide administrative and operational support to the Construction and Maintenance management and staff.
• Assist with month-end close activities, including data collection, validation, and reporting related to oil and gas operations.
• Support accounts payable processes, including invoice review, coding, tracking, and documentation.
• Prepare and submit regulatory reports and maintain supporting records in accordance with company and regulatory requirements.
• Generate, maintain, and distribute daily, weekly, and monthly operational reports using various company systems and databases.
• Coordinate and participate in monthly accrual meetings, compiling and organizing supporting information as needed.
• Maintain accurate operational records, databases, and departmental documentation.
• Assist field personnel with administrative processes, paperwork submissions, recordkeeping, and office-related support.
• Enter, track, and reconcile work order information and operational data within company systems.
• Respond to internal requests for information and provide general administrative assistance to department personnel.
• Support special projects and process improvement initiatives as assigned.
• Perform other duties as assigned for which the employee is qualified and trained.

Requirements

• 3 to 5 years of experience in an administrative, operations support, or business support role within the oil and gas industry preferred.
• Proficiency in Microsoft Office Suite, with advanced skills in Excel and working knowledge of Word and Spotfire.
• Experience working with business applications and databases, including WellEZ, OpenInvoice/Ticket, or similar systems.
• Familiarity with work order processing, data entry, tracking, and reporting systems.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• High level of accuracy, attention to detail, and commitment to maintaining confidential information.
• Strong customer service mindset with the ability to collaborate effectively across departments.

Physical Demands and Exposures

• Primarily an office-based position requiring extended periods of sitting and computer use.
• Frequent use of standard office equipment, including computers, telephones, and printers.
• Occasional standing, walking, bending, or lifting of office supplies and files up to 20 pounds.
• Limited travel or visits to operational facilities may be required on an infrequent basis.
• Work is primarily performed in an office environment.