Operations Specialist

Responsibilities

• Own office operations end-to-end — inventory, vendor coordination, purchasing, budget, and space planning — keeping the workplace running with zero disruption.
• Build a seamless onboarding experience — desks, equipment, access, and workspace setup — partnering with IT so every new hire is ready to go Day 1.
• Drive recruiting coordination — interview scheduling, candidate travel, and onsite hosting — making every candidate interaction feel effortless and professional.
• Shape employee experience through office events, engagement activities, and team outings that people actually look forward to.
• Manage offboarding and workspace transitions cleanly, with nothing falling through the cracks.
• Partner across teams — IT, Talent, people, & leadership — to anticipate needs before they become problems.

Requirements

• Demonstrated ownership of office operations, workplace experience, people operations, or administrative operations, with 2+ years in a similar function.
• Sharp organizational instincts and exceptional attention to detail, even when juggling competing priorities in a fast-paced environment.
• Strong communicator who builds trust easily with employees, candidates, and vendors alike.
• Proactive and resourceful — comfortable operating independently and solving problems before being asked.
• Experience managing vendor relationships and budgets.
• Fluent with Google Workspace, Slack, Microsoft Office, and workplace management tools.