Operations Specialist
Position Summary
The Operations Specialist supports the day-to-day functions of the Operations team by maintaining the integrity of timekeeping, expense reporting, project records, and workforce data within Deltek Costpoint. This role plays a critical role in ensuring operations deadlines are met and project and contract records remain current and compliant.
Essential Duties and Responsibilities
Support employee timekeeping in Deltek Costpoint, including timesheet administration, approvals, corrections, and prior-period adjustments.
Monitor deadlines and follow up with employees and managers to help ensure timely, accurate timesheet completion.
Support payroll-related timekeeping activities, including new hire guidance, recurring reports, client portal submissions, and 401(k) contribution and employer match records.
Aid accounting with accounts payable, financial recordkeeping, and administrative support.
Prepare and submit recurring client reports in accordance with contract requirements.
Assist with expense report preparation, submission, approvals, and reimbursement coordination.
Monitor outstanding expense reports and provide guidance on company travel and expense policies.
Support project setup, project updates, contract modifications, and organized contract file maintenance.
Maintain accurate project, contract, and purchasing records across Costpoint, Power Apps, and related company systems.
Support data integrity, troubleshooting, reporting, and process improvement efforts across operational systems.
Assist with company meetings, events, employee activities, and other operational or administrative projects.
Manage purchasing system records and documentation, following up with stakeholders as needed to support completeness and compliance.
Support project teams with purchasing-related documentation, market research, and source selection activities as needed.
Job Requirements
Bachelor's degree or equivalent combination of education and experience.
3+ years of experience using Deltek Costpoint.
Experience supporting timekeeping, invoicing, project administration, or accounting functions.
Strong attention to detail and organizational skills.
Advanced proficiency in Microsoft Excel and Microsoft Office applications.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet recurring deadlines.
Preferred
Experience in a government contracting environment.
Understanding of DCAA-compliant timekeeping practices.
Experience with Deltek Costpoint Time & Expense and Projects modules.
Familiarity with contract administration and project setup processes.
Familiarity with Power Apps.
Experience supporting accounts payable and client invoicing functions.
Key Competencies
Attention to detail and accuracy.
Customer service mindset.
Time management and prioritization.
Problem-solving and analytical thinking.
Confidentiality and professionalism.
Ability to work independently and collaboratively.