Operations Manager - SST Houston South Campuses

Duties And Responsibilities

• The maintenance of the school building
• Make sure that Attendance is taken according to the policies and procedures everyday
• Purchase materials and supplies for the school
• Be responsible for child nutrition programs and its implementation according to rules and regulations
• Oversee timely and accurately processing of free/reduced lunch applications
• Oversee student withdrawal process and its proper documentation
• Supervise office staff to make sure they fulfil their duties and responsibilities
• Arrange bus transportation for certain school events
• Be responsible for after school snacks
• Maintain valid building permits
• Gather quotes for improvements
• Oversee registrar in admission of new students and re-enrollment of current students
• Oversee registrar in maintaining student’s files
• Oversee registrar for timely processing of Records/T-rex requests
• Help principal in preparation for the Lottery
• Regularly review assignment of job priorities and work orders with foremen
• Keep accurate record of materials ordered or readily available
• Assign work schedules of renovation, remodeling and repairs of school district building and ground facilities
• Accurately estimate cost of projects
• Coincide district budget requests and projected district-wide maintenance and construction needs with district officials
• Appropriately requisition district expenditures for building and ground maintenance and repair work
• Suggest and implement an effective program for upgrading district facilities
• Being able to use the accounting software effectively
• Be able to pull and interpret reports to keep track of school’s financial status
• Oversee the school’s purchasing/procurement process (requisition, purchase order, receiving goods and services, invoice processing), and work with related people as needed
• Make sure the campus work with the vendors that provide the most competitive pricing for commonly purchased items, and the best value is obtained
• Oversee the deposits, withdrawals, and monthly reconciliations of the activity fund
• Encourage fundraising activities campus-wide
• Maintain/oversee maintenance of purchase orders (PO); clean-up cancelled/unused items, fulfill used ones in order to help with accurate forecasting of future expenditures
• Coordinate correction/reclassification of grant expenditures with the grants department
• Inform grants department immediately regarding position/duty changes of grant paid employees
• Ensure timely completion of work orders from school principals and cluster office personnel for finance related work
• Make sure that an accurate record of financial transactions is kept orderly and readily available for review in soft and hard copy format contemporarily
• Prepare materials ( e.g. Activity fund monthly reconciliation, reports analyses, collect revenue in compliance with accounting procedures, etc.) for the purpose of documenting activities, making presentations and/or providing supporting materials for requested actions
• Prepare monthly activity fund reconciliation according to Activity fund guideline
• Review daily cash receipts
• Communicate with the payroll department regarding issues about employees’ payroll (employee shall under any circumstances not contact the payroll department directly)
• Review and approve timesheets for non-exempt employees on bimonthly basis
• Keep records of extra duty payments for exempt employees
• Keep records of work days for substitute teachers
• Submit exempt employees’ extra duty and substitute teacher records on monthly basis with the Principals approval (currently submitted on paper based Payroll Change Forms, will be converted to online format)
• Review the paystubs each month and check extra duty payments, active employees, and terminated employees
• Enter stipend payment information for qualified teachers on the HR Portal
• Enter leaves for employees with absences on the HR Portal
• Communicate with payroll department about payroll related issues
• Review and approve timesheets and payroll change forms
• Performs other job-related duties as assigned.

Skills And Abilities

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district
• Ability to establish and maintain effective working relationships both internal and external to the district
• Ability to organize special programs for assigned location(s)
• Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone
• Ability to analyze data
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills

Position Qualifications

Bachelor’s Degree from an accredited college or university, or a minimum of 2 years SST Schools experience.