Operations Manager, Clinical Studies

Responsibilities

• Responsible for and handling operations, such as accounting, expense reporting, and procurement; and forming relationships with legal, external vendors, and partners to ensure that the overall business goals are achieved.
• Develops reports, trackers, or assessment tools to ensure compliance, as needed.
• Manage departmental contracting processes, including site and sponsor contracts.
• Work with American Heart Association legal department to establish and negotiate contract terms for hospitals, practices, sponsors, etc.
• Monitor and track process of associated statuses and documents.
• Utilize vendor and/or American Heart Association systems (e.g., E1, Optimus, iEnvision, etc.) efficiently and competently to process invoices, contracts, requisitions, and expenses.
• Support Senior Manager of Operations to establish budget tracking and reporting across multiple restricted and unrestricted budgets between $50 - 100 million.
• Develop, prepare, and distribute monthly reports on variances to project requirements for leadership.
• Analyze financial activities from purchasing, contract terms and vendor invoices against budget. Provide reconciliation, mentorship and recommendations.
• Prepare and manage recurring reports to track related fiscal and legal activities.

Qualifications

• Bachelor’s Degree or equivalent work experience, Master’s Degree preferred.
• 3 years of relevant work experience.
• Comprehensive experience applying the principles and practices of accounting, financial analysis, budget analysis and general business administration.
• Experience in grant project management, preferably in healthcare space, including clinical trials.
• Extensive knowledge of budgeting, financial and reporting processes for service agreements and/or grants.
• Proficient in large-scale purchasing, budget projection and planning, variance analysis, and reconciliation requirements.
• Able to analyze financial data and interpret into narrative form.
• Excellent in oral and written communications.
• Able to communicate with all levels of American Heart Association staff.
• Able to communicate with technology and non-technology staff.
• Able to concurrently manage multiple projects and reprioritize ongoing work.

Preferred Work Experience

• 3 years of experience with developing and managing process (and process change) documentation.
• 3 years of experience working in a fast-paced, multifaceted environment.
• Excelling in working against deadlines to provide end product.