Operations Manager, Capital Projects

Responsibilities

• Track and manage capital project schedules, budgets, and execution milestones across multiple active projects
• Serve as a liaison between engineering, property management, construction teams, and external consultants ensuring alignment across stakeholders throughout all phases of project delivery
• Lead procurement and bidding processes, including RFP development, bid leveling, vendor analysis, and contract coordination
• Monitor project risks, schedule impacts, and budget variances; recommend corrective actions as needed
• Support capital planning, forecasting, and reforecasting efforts by maintaining project financial tracking, monitoring committed and projected costs, identifying variances, and preparing reporting and analysis for leadership review and decision-making
• Maintain organized and auditable project documentation, including contracts, proposals, change orders, and compliance records
• Develop and maintain project tracking tools, status reports, and executive summaries
• Cook up site logistics, access, and communication plans to minimize operational disruption
• Avoid projects from non-compliance with company standards, NYC codes, Local Laws, and applicable regulations

Qualifications

• Bachelor’s degree in engineering, Construction Management, Facilities Management, or a related field preferred; an equivalent combination of education, technical training, certifications, and relevant experience will also be considered
• 5–10+ years of experience in capital projects, building operations, engineering or construction management within commercial real estate
• Experience managing large-scale infrastructure projects such as HVAC systems, chillers, roofs, facades, or other critical building systems
• Strong understanding of construction processes, mechanical systems, procurement, and project financials
• Proven experience with RFPs, vendor management, contract coordination, and bid analysis
• Solid financial acumen with the ability to manage budgets, analyze costs, and support forecasting
• Strong organizational, communication, and stakeholder management skills
• Experience with Class A office operations and NYC building regulations highly preferred
• PE/SMA/FMA/RPA a plus