Operations Manager

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The company partners with event organizers throughout the entire venue transformation process, offering core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span various verticals such as golf, motorsports, music festivals, sports & entertainment, and corporate events. InProduction is committed to excellence for exceptional outcomes at every event and is backed by ZMC, a leading private equity firm.

About the role

The Operations & Project Manager dynamically oversees both daily warehouse logistics and high-level project execution for the Hauppauge, NY facility. This position requires an agile leader who can manage site crews remotely while optimizing local supply chains, asset tracking, and fleet readiness. You will act as the critical operational bridge between client management, field crews, and warehouse inventory.

Responsibilities

Warehouse Operations & Inventory Control

• Act as an intermediary between the national inventory manager and local warehouse lead, inputting data for regional load lists, shortage reports, and return-to-stock metrics for the NY branch.
• Assist warehouse and field teams with asset picking, custom toolbox configurations, and overall picklist processing.
• Verify and disseminate inbound and outbound freight loads to both the warehouse and field crews.
• Cross-reference seat and row stickers against master manifests and compile monthly regulatory mesh logs.
• Assist in administrative processes to keep all material properly tagged and logged.
• Support the local warehouse manager with day-to-day administrative functions and overall warehouse organizational processes.
• Manage local supply runs and coordinate product material training with internal technical leads.

Logistics & Fleet Management

• Verify external trucking manifests and align arrival windows directly with logistics coordinators and warehouse teams.
• Confirm departing local crews possess appropriate vehicle keys, technical drawings, job sheets, and facility credentials.
• Oversee the preventative maintenance, service tracking, and road-readiness of the NY vehicle fleet.

Project Management & Field Leadership

• Conduct daily morning check-ins with field foremen to verify crew attendance, transit arrival, and address immediate field issues.
• Execute secondary mid-day audits with site leads to evaluate tracking metrics and implement workflow adjustments.
• Maintain real-time progress logging and compliance records for all active operations under your management.
• Initiate primary client onboarding to finalize schedule timelines, site contacts, and heavy equipment logistics.

Forward Planning & Scheduling Optimization

• Analyze upcoming pipeline schedules to forecast labor allocations, temp requirements, and heavy equipment needs (3-4 week look-ahead).
• Evaluate historic project data and legacy postmortems to mitigate recurring field liabilities and safety bottlenecks.
• Generate detailed project tool lists and coordinate specific OSHA, credentialing, and site dress code regulations.
• Coordinate look-ahead operational briefs and site visits with field foremen prior to site mobilization.

Requirements

• Previous industry experience in warehouse, scaffolding, construction, technical theater, and/or scenic fabrication is a plus but not required.
• Proficiency with MS Office and Teams.
• High-level problem-solving skills.
• Ability to make decisions when prioritizing short- and long-term project objectives.
• Outstanding relationship skills and a team-oriented, collaborative work ethic.
• Ability to work within a flexible schedule.
• Valid Driver’s License.
• Availability to report to the Hauppauge office on all workdays not scheduled to be present on jobsites.
• Bilingual is a major plus but not required.

Qualifications

• High School Diploma or Equivalent.

Pay

Salaried Exempt - $80-85K negotiable based on relevant experience.

Benefits

• Medical, Dental, and Vision Insurance
• Short Term Disability
• 401K Match
• Paid Holidays
• Floating Holiday