Operations & Legal Administrator (US)

About the role

The Operations & Legal Administrator supports the US entity of Our Common Home Foundation, a 501(c)(3) registered in Delaware. This role is part-time, 2 days per week, reporting to the Chief Operations Officer.

Key Responsibilities

• Legal, Governance & Board Administration:

  • Maintain 501(c)(3) status and comply with Delaware state and US federal regulations.
  • Coordinate Board of Directors meetings, prepare agendas, assemble materials, and draft minutes.
  • Act as primary liaison with external legal counsel and accounting firms for timely filing of tax returns (e.g., Form 990).

• Operational Coordination & US Administration:

  • Oversee State Charitable Solicitation Registrations and renewals.
  • Liaise with payroll provider for smooth payroll processing.
  • Provide basic HR and immigration support (tracking visa statuses, coordinating with immigration counsel if necessary).
  • Manage Gusto supervision.

• Executive & Secretarial Support:

  • Provide high-level secretarial and administrative support to the CEO and US-based Fundraiser.
  • Manage scheduling, calendar coordination, and basic travel logistics.
  • Aid the fundraiser with tasks related to donor tracking or grant compliance documentation.

Qualifications & Experience

• Paralegal Training/Certification: Strong foundational knowledge of US corporate law, contract review, or non-profit compliance.

• Nonprofit Experience: Prior experience with or supporting a 501(c)(3) organization, especially regarding governance and charitable registration.

• Operational Savvy: Familiarity with basic US payroll, HR practices, or working with PEO platforms.

• Exceptional Organization: Ability to manage a diverse workload independently.

• Tech-Savvy: Proficiency with remote work tools.

• Discretion: High level of integrity and discretion when handling confidential data.

What We Offer

• A flexible, fully remote working environment.

• The opportunity to contribute to a fast-growing, impactful global environmental network.

• Competitive part-time compensation commensurate with experience.

• Estimated 16 hours per week, with some flexibility in scheduling.

• Open to engagement as an independent contractor or part-time employee.

• Opportunity to work with US East Coast working hours.

• Compensation range: USD 45-70 per hour.

• Locations: Boston, Chicago, New York, Washington.

About Our Common Home

We are a fast-growing global network that brings those left out of the existing climate movement into the conversation about protecting their environment. We empower local actors to take environmental action rooted in mainstream values and interests, develop better solutions reflecting ordinary people's priorities, and create political space for lasting action.

Equal Opportunity Statement

Our Common Home is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds, irrespective of gender, ethnicity, disability, sexual orientation, or religion, and are committed to promoting equity in the workplace.