Operations Assistant (Supply Chain/Logistics)

Major Responsibilities

• Process, review, verify vendor invoices using the Purchase Order (PO) Log.
• Schedule and process vendor payments through Chrome River.
• Maintain accurate financial transaction records in AS400.
• Manage vendor relationships by responding to inquiries, monitoring payment status, and ensuring timely payments.
• Prepare, post, verify, and record customer payments related to accounts receivable.
• Generate and distribute weekly customer invoices.
• Submit customer invoices to the corporate processing department.
• Send invoices, including generated invoice numbers, directly to customers.
• Submit approved invoices to third-party payment systems (AFS) for processing.
• Prepare correspondence regarding past-due accounts.
• Investigate billing discrepancies and overdue balances in collaboration with the Administrative Supervisor.
• Reconcile accounts receivable with the Administrative Supervisor and Manager using SAP.
• Ensure accuracy, compliance, and confidentiality in all financial transactions and documentation.

Qualifications

• 2 years of general office experience required.
• 1 year of customer service experience required.
• High School diploma or equivalent required.
• Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required.
• Bilingual in English and Spanish (read, write, speak) preferred.
• Finance, Accounting, or book keeping experience preferred.
• Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening.

Physical Requirements

• The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
• While performing the duties of this job, the associate may be required to stand, walk, and sit.
• The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms.
• The associate must be able to occasionally lift and/or move up to 25lbs/12kg.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Additional Information

Penske is an Equal Opportunity Employer. About Penske Logistics Penske Logistics engineers state-of-the-art transportation, warehousing and freight management solutions that deliver powerful business results for market-leading companies. With operations in North America, South America, Europe and Asia, Penske and its associates help businesses move forward by increasing visibility and driving down supply-chain costs. Visit Penske Logistics to learn more.