Operations Assistant (Law Office)

Responsibilities

• Monitor inventory of supplies and restock office and breakrooms supplies, as needed.
• Aid in the new hire onboarding process: prepare workspaces, provide office keys, create badges for new/existing staff, and respond to staff inquiries on an ongoing basis.
• Ensure that staff Operations ticket requests are resolved in a timely manner.
• Maintain common areas such as breakroom, meeting spaces, and supply rooms.
• Provide backup support with basic IT Maintenance tasks including resolving issues with phones, printers, and network, as needed.
• Aid in the coordination and setup for internal meetings, special events, and training series throughout the year.
• Support in training new and existing staff on safety and emergency procedures; perform routine and preventive maintenance and safety tasks that promote a clean, functional and safe working environment.
• Assist with inventory of branded merchandise, handle distribution to staff and online sales, and place orders with vendors, as needed.
• Work collaboratively with all members of the organization’s administrative team and assist in the enforcement of policies and procedures across the organization.
• Other duties as assigned by ImmDef’s leadership team.

Requirements

• High School Diploma or GED
• Preferred minimum of one year of direct experience in facilities maintenance or related field.
• Ability to perform basic repair, installation, maintenance, and cleaning tasks.
• Ability to lift heavy equipment, packages, and products that weigh up to and exceed 50 lbs.
• Proactive and flexible to changing priorities and initiatives.
• Ability to work independently and handle multiple tasks with close attention to detail.
• Proactive qualities, a strong willingness to learn, and the ability to take initiative.
• Proficient in technology, especially Microsoft Office applications.
• Passion for social justice for immigrants required.

Qualifications

• DACA Recipients are encouraged to apply!

Benefits

• Base compensation is $23.00 to $28.75 per hour, depending on experience.
• Schedule: ImmDef’s standard work schedule is 35 hours per week, or 70 hours per pay period. Operations Assistants are generally required to work on-site Monday through Friday from 9:00 am to 4:30 pm, but schedules are subject to change to meet program needs.
• Holidays and Paid Time Off: 13 paid holidays, 1-Week paid winter break between Christmas Eve and New Years Day, 15 vacation days per year, 15 Sick Days per year.
• Health, Dental and Vision Insurance: ImmDef provides health coverage on the first of the month following 30 days on the job. We cover 100% of premiums for our base dental and vision plans for our staff members and 75% of base plan dental and vision premiums for their dependents. ImmDef also covers 89% of the base plan medical premiums for our staff and 69% of the base plan medical premiums for their dependents.
• FSA and Dependent Care FSA: ImmDef offers FSA plans to help offset the costs of eligible health care expenses for you, your spouse, and your eligible dependents using pre-tax dollars We also offer Dependent Care FSA to pay for eligible dependent care services, such as preschool, summer day camp, before or after school programs, and child or adult daycare.
• Public Service Loan Forgiveness: As a 501(c)3, full-time ImmDef staff with qualifying student loans are eligible for the federal Public Service Loan Forgiveness.
• Parking and Public Transportation Stipends: Staff members assigned to an office without free on-site parking are eligible to receive a parking stipend of up to $130 per month in actual accrued parking or transportation costs. Staff in all offices are eligible to receive a public transportation stipend of up to $100 per month in actual accrued public transportation costs.

Pay

$23.00 to $28.75 per hour, depending on experience.

Schedule

ImmDef’s standard work schedule is 35 hours per week, or 70 hours per pay period. Operations Assistants are generally required to work on-site Monday through Friday from 9:00 am to 4:30 pm, but schedules are subject to change to meet program needs.