Operations Assistant

Job Overview

Responsible for day-to-day activities and performs a variety of administrative functions including preparing and distributing reports, timely payroll support, and monitoring shipping supply inventory, in a courteous, professional, and confidential manner for the General Manager and management staff.

JOB RESPONSIBILITIES

• Gathers, organizes, and distributes daily, weekly, monthly information and reports to appropriate individuals and departments in a timely and accurate manner
• Provides answers to questions from associates and keeps operations up to date with policies and procedures, HR and Payroll
• Solves requests, complaints, and problems or refers appropriately
• Collections information and reports individual productivity for personnel in receiving, shipping, replenishment; as well as individual quality information for mispicks, mis-slots, and receiving errors – uses APT as necessary
• Prepares daily detail reports for managers, including vacation, Daily Attendance Call in sheets, employee write-ups, terminations, and daily attendance
• Logs any disciplines signed off by employees and returned; turns into HR
• Maintains shipping supply inventory & ensures levels are maintained (partnering with Inventory Control & vendors), and orders office supplies and printer cartridges as needed
• Supports payroll including the preparation of associate reviews, attendance reports for review period, and scheduling changes in Kronos
• Calculates and runs Selector bonus weekly
• Evaluates current processes and adjusts as prudent to save time, and money
• Codes and processes invoices and billing as needed. Manages vendor logs and accrual spreadsheets
• Books travel for warehouse associates and managers as needed using Concur travel system
• Administers General Manager corporate credit card
• Performs other administrative functions as assigned (i.e. typing, filing, and faxing and daily FedEx box)
• Produces daily metric reports including Department hours, Shipped and Received cases, Replenishments. LPN’s and out of stocks/shorts
• Prepares weekly overtime report and Pacific Region metrics
• Handles co-op cash proceedings – money orders and distribution to Accounts Payable
• Administers SharePoint site for the facility Prepares communications for the site – including PowerPoint presentations, postings, bulletin boards, etc.
• Attends manager weekly staff meeting and produces meeting minutes
• Covers events as necessary (e.g. associate lunches, picnic, holiday party)
• Performs other relevant job duties as required

JOB REQUIREMENTS

• Education/ Certifications: Associate degree preferred and/or related experience
• Experience: Four or more years of progressive related experience
• Knowledge: Proficient in all Microsoft office applications, strong working knowledge of MS Excel is required
• Basic knowledge of Company operations
• Understanding of document formats, spreadsheets, and business communications
• Skills/ Abilities: Strong interpersonal, verbal, and written communication skills
• Well organized and able to handle several projects at the same time while adhering to strict deadlines
• Problem solving abilities
• Good data entry skills
• Able to work independently, with minimal supervision
• Able to multi-task and work in a fast-paced environment
• Good judgement is required for this position as there may be times when direct supervision may not be immediately available

PHYSICAL ENVIRONMENT/ DEMANDS

• Most work is performed in a temperature-controlled office environment
• May sit for long periods of time at desk or computer terminal
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear
• Incumbent may use calculators, keyboards, telephone, and other office equipment as part of the normal workday
• Stooping, bending, twisting, and reaching may be required in completion of job duties

UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. All qualified applicants will receive equal consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, or other protected ground. Accommodation is available upon request for candidates taking part in all aspects of the job selection process. - M/F/Veteran/Disability. VEVRAA Federal Contractor. Compensation: UNFI anticipates paying the above-referenced pay rate (or within the above-referenced pay range) for this position. Actual Pay, where applicable, will depend on a number of factors, including, but not limited to, education, experience, training, and any requirements under applicable collective bargaining agreements. UNFI is committed to transparency in pay in compliance with applicable state and local laws. Benefits: For Washington positions (or positions that may be performed remotely from Washington), https://www.unfi.com/jobs-more-info-wa.html for Washington-specific paid time off details. Candidates hired into this position will also be eligible to participate in the following benefits programs: Paid Time Off; Sick Time; paid holidays and parental leave; 401K Program; medical, dental, vision, life, and accidental death/dismemberment insurance; short-term and long-term disability insurance program, Flexible Spending Account and/or Health Savings Account, subject to meeting the eligibility requirements and the terms and conditions of these programs, and subject to any requirements under applicable collective bargaining agreements. UNFI’s compensation, benefits, and paid time off policies are subject to change in the Company’s sole discretion, consistent with applicable law. This job posting should not be construed as an offer of employment with certain terms, nor should it be construed as a guaranteed minimum. Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.