Operations Assistant

Sygnal Technologies, Inc. – Moscow, ID

About the role

As our Operations Assistant, you'll be the go-to person at the center of the business, owning the day-to-day A/P, A/R, purchasing, logistical, and administrative work that keeps multiple concurrent projects moving. You'll work closely with project managers, engineers, leadership, shop and field teams, vendors, and customers. One hour you might be categorizing expenses, the next receiving a parts shipment or booking travel for a site team. We're looking for someone with foresight: a person who catches problems before anyone else notices, resolves them quietly when possible, and flags them early when they'll affect others. You'll balance longer-term projects with knowing when something needs your attention right now.

Responsibilities

• Source and procure parts, materials, and equipment, placing purchase orders and tracking them through delivery, timed around stock risk and project needs
• Find hard-to-obtain parts using Octopart and other research, identifying substitutes and working with engineers on approval
• Receive and verify shipments against purchase and sales orders, maintain accurate inventory, and schedule freight and prepare paperwork for domestic and international shipments
• Maintain and improve our ERP system (Carbon), keeping inventory, orders, financial data, and part numbers accurate and synced with engineering BOMs from Cadonix and Onshape
• Manage daily bookkeeping, A/R and A/P, invoicing, expenses, reimbursements, credit cards, wires, and procurement in QuickBooks
• Support payroll preparation by verifying time and project coding, processing bonuses, deductions, per diem, mileage, and extended-hours pay; provide leadership with accurate spreadsheets and reports on projects, spending, payroll, and operations
• Coordinate project status, production scheduling, procurement, shipping, travel, and communications with internal teams, vendors, customers, and partners
• Manage office operations, supplies, team lunches, employee celebrations, and special projects

Qualifications

• 1–3+ years in an administrative, operations, or coordinator role
• Proficiency with spreadsheets and office software, and comfort learning new systems
• Clear, professional written and verbal communication
• Strong attention to detail and organizational skills
• Sound judgment about priorities and the ability to shift gears when something urgent comes up
• A dependable, positive work ethic and willingness to take ownership, ask questions, and learn from mistakes
• Experience with QuickBooks, QuickBooks Time, Expensify, and/or ERP systems (Carbon a bonus)
• Nice to have: experience with procurement, electronic component sourcing, payroll prep, shipping, wires, or corporate travel
• Nice to have: exposure to Onshape or Cadonix, or a background in manufacturing, engineering, or robotics

Benefits

• Healthshare option after three months employment
• Paid holidays
• Health savings account
• Paid time off
• The chance to do cutting-edge work at a growing robotics and autonomy company

Pay

$45,000.00 - $60,000.00 per year

Schedule

Full-time, Monday–Friday, 8:30–4:30