Operations and Workplace Coordinator

Key Responsibilities

• Coordinate with vendors for office services (cleaning, maintenance, catering)
• Monitor and troubleshoot basic technology issues (internet, printers, conference room equipment)
• Manage office layout and space optimization as the team grows
• Ensure office security protocols are followed

Employee Operations

• Manage employee onboarding and offboarding processes
• Maintain employee records and ensure compliance with employment laws
• Aid with travel arrangements and expense management
• Organize regular team social events

Required Qualifications

• 3+ years of experience in office management
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Problem-solving mindset with attention to detail
• Ability to work independently in a fast-paced startup environment

Preferred Qualifications

• Experience in a startup or small business environment
• IT knowledge (printers, conferencing equipment, wifi)
• Vendor management experience
• Event planning or coordination experience
• Knowledge of employment laws and HR compliance requirements

Pay

The annual base salary range for this role is $70,000 – $110,000 USD. Final compensation is determined based on experience, skills, and qualifications. Equity and benefits are included in the total package.

About Us

Inception creates the world’s fastest, most efficient AI models. Today’s autoregressive LLMs generate tokens sequentially, which makes them painfully slow and expensive. Inception’s diffusion-based LLMs (dLLMs) generate answers in parallel. They are 5x faster and more efficient, while delivering best-in-class quality. Inception was co-founded by Stanford professor Stefano Ermon, who co-invented such breakthrough AI technologies as diffusion models, flash attention, and DPO, UCLA professor Aditya Grover, who co-invented node2vec, decision transformers, and d1 reasoning, and Cornell professor and Afresh co-founder Volodymyr Kuleshov, who co-invented MDLM and Block Diffusion. We pioneered the application of diffusion to language, with world’s first (and only) commercially available dLLM, Mercury. We are currently deploying our large-scale diffusion LLMs at Fortune 500 companies. Diffusion is the technology behind today’s image and video AI, and we’re making it the standard for LLMs as well. Our team includes engineers from AWS, Google DeepMind, Meta AI, Microsoft, HashiCorp, and OpenAI. Based in Palo Alto, CA, we are backed by top-tier venture capitalists, including Menlo Ventures, Mayfield, M12 (Microsoft’s venture fund), Snowflake Ventures, Databricks, and Innovation Endeavors, and by tech luminaries such as Andrew Ng, Andrej Karpathy, and Eric Schmidt. If you are talented, innovative, and ambitious, come help us invent the future of AI.

We are an equal opportunity employer and encourage candidates of all backgrounds to apply.