Operations Administrator

POSITION SUMMARY

We are seeking a highly organized and detail-oriented Operations Administrator to support our growing team in concert promotion. This role plays a key part in ensuring smooth tour operations by managing artist and venue contracts, payments, insurance requirements, and general administrative tasks. The ideal candidate is a meticulous professional with a strong ability to organize and maintain essential documentation, track tour expenses, and collaborate with multiple stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

- Maintain and organize digital files related to contracts, insurance documents, and financial records. - Assist in coordinating operational details for tours and events, ensuring deadlines are met. - Work closely with the operations and finance teams to audit tour expenses and reconcile accounts. - Review and manage artist and venue contracts, ensuring compliance with company policies and expectations. - Track and process artist and venue deposit payments, coordinating with internal finance teams. - Annotate contracts and maintain accurate records of contract terms, payment schedules, and obligations. - Request and manage insurance certificates for tours and shows, ensuring all required documentation is in place. - Track and audit tour expenses to ensure accuracy and alignment with budget expectations.

QUALIFICATIONS

- Degree in Music Business, Finance or Accounting preferred - Strong attention to detail and organizational skills, with the ability to manage multiple priorities. - Experience with contract management and document review preferred. - Basic understanding of financial processes, including payments, audits, and expense tracking. - Knowledge of insurance requirements for events or live entertainment is a plus. - Proficiency in Microsoft Office, Google Drive, and file management systems. - Ability to work independently while collaborating with multiple departments. - Excellent written and verbal communication skills.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

- Ability to work for long periods at a computer/desk Reports to: Operations Manager Employment Status: Full-time, Non-Exempt, Hybrid (In office Tuesday through Thursday) Salary Range: $50,000 - $60,000 Benefits: - Health, Dental, Vision and Life Insurance - Short term & Long term disability insurance - FSA - HSA - Paid time off and paid company holidays - 401(k) plan with company match - Department - Operations - Role - Operations Admin - Locations - Costa Mesa, Nashville - Remote status - Hybrid