Operations Administrative Assistant
About the Role
City Wide Facility Solutions is hiring a bilingual Operations Administrative Assistant in Las Vegas. City Wide is a management company that coordinates 20+ building services for commercial properties through a network of independent vendors. Our operations team is the single point of contact for every client. Your job is to keep that team in the field—taking paperwork off their desks and building the vendor pipeline that keeps our accounts staffed in Las Vegas and Northern Nevada.
What You'll Do
- Recruit and onboard two new vendors each month across both Nevada markets
- Call and email prospective vendors every day, most of them Spanish speaking
- Walk new vendors through paperwork, insurance, and background check steps
- Prepare reports, forms, and files so managers spend less time at a desk
- Track vendor documents and follow up on anything missing
- Keep vendor records and rosters current in our systems
Requirements
- Fluent in Spanish and English, spoken and written
- Comfort making outbound phone calls to people you have not met
- Administrative or office experience, or equivalent experience keeping others organized
- Working knowledge of email, spreadsheets, and shared documents
- Ability to work from our Las Vegas office Monday through Friday
What Sets You Apart
- Recruiting, staffing, dispatch, or vendor coordination experience
- Background in janitorial, property management, or building services
- Experience with a CRM or applicant tracking system
- Roots in the Las Vegas cleaning and trades community
Compensation & Schedule
$50,000 per year. Full-time, in office, Monday through Friday. Flex Fridays.
Benefits
- Health insurance, with City Wide covering more than 50% of the employee premium
- Dental and vision insurance
- Short-term and long-term disability options
- 401(k)
- Paid time off and holidays
Growth
- Learn every side of a facility management business from the operations desk
- Advance as our administrative department grows; you are getting in early
- Training on our systems, vendor onboarding process, and compliance requirements
About City Wide
City Wide Facility Solutions is the largest management company in the building maintenance industry, with 60+ years in business and nearly 100 locations. We are the single point of contact for 20+ services at commercial properties across Las Vegas, Henderson, North Las Vegas, and Northern Nevada. Independent vendors deliver the work. Our team manages the relationships, and you'll help keep that team out in the field.