Operations Administrative Assistant

Contract-to-hire position supporting a well-established commercial construction company in Dripping Springs, TX. Opportunity to transition into a permanent role based on performance and business needs.

About The Company

Our client is a well-established commercial construction company serving the Central Texas region. They specialize in delivering complex public and private construction projects and are recognized for their commitment to quality, collaboration, and operational excellence. Their team fosters a professional, team-oriented environment where employees have the opportunity to contribute to meaningful projects and grow their careers.

Responsibilities

• Prepare and maintain subcontractor purchase orders and billing schedules using construction management software.
• Process, track, and distribute subcontractor change orders through the approval process.
• Review, code, and route subcontractor invoices using the company's document management system.
• Monitor subcontractor work orders and maintain accurate project documentation.
• Organize and maintain electronic project files and shared documentation.
• Update project schedules, reports, and spreadsheets using Microsoft Excel.
• Coordinate incoming project correspondence and ensure documentation is routed to the appropriate team members.
• Provide administrative support to Project Managers and operations leadership.
• Assist with general office responsibilities, including filing, answering phones, data entry, and document preparation.
• Complete additional administrative and operational tasks as needed to support business objectives.

Requirements

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Three to six years of administrative experience in the construction industry.
• Strong written, verbal, and interpersonal communication skills.
• Excellent organizational and time management skills with the ability to prioritize multiple deadlines.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
• Experience with construction accounting or project management software is preferred.
• Experience with electronic document management systems is a plus.
• Active Notary Public certification is preferred but not required.

Pay

$25.00–$27.00 per hour

Schedule

Monday–Friday, standard business hours (schedule may vary based on business needs). On-site in Dripping Springs, TX.

Benefits

• Medical, dental, and vision coverage
• 401(k) eligibility
• Health Savings Account (HSA)
• Paid time off
• Collaborative, team-oriented work environment
• Opportunity to support impactful commercial construction projects