Operations Admininstrator

About the role

The Operations Administrator is responsible for a variety of accounting duties and administrative tasks within Sonoma County Tourism operations.

Responsibilities

• Handling Accounts Payable and Accounts Receivable functions
• Policy review and adherence
• Administrative support for the VP Finance and Operations
• General office support related to the phone system
• Liaison with outsourced IT company
• Daily mail and office supplies management
• Supporting the VP, Finance and Operations as needed
• Annual audit preparation including information request fulfillment
• Assist with special projects as needed
• Create new partners and listings in the CRM
• Monitor Hospitality Hub inbox and assist partners with simple requests
• Assistance with gathering research on trends for monthly newsletters and presentations

Requirements

• High school diploma (minimum) or Associate's degree or higher (preferred)
• 3-5 years’ experience in accounts payable, accounting or office administration or management
• Experience supporting multiple departments and/or functions (preferred)

Qualifications

• Basic accounting knowledge and experience working with bookkeeping software
• Strong working knowledge of Microsoft Office suite
• Aptitude for learning new programs
• Proven organizational and collaborative skills with demonstrated experience supporting multiple functions across an organization
• Strong communication skills across all mediums (in person, phone, and email)
• Ability to manage multiple and changing priorities while meeting deadlines
• Willingness to jump into projects and problem solve basic issues
• Proven ability to successfully follow through on tasks and projects
• Possesses good judgment including prioritizing and planning timely completion of tasks and projects

Skills

• Excellent organizational and problem-solving skills
• Effective communication skills
• Ability to manage multiple tasks and meet deadlines
• Good judgment and decision-making skills

Benefits

This role is hybrid but may require more in-office work than other positions depending on deadlines and tasks.

Pay

Details on pay are not specified in the job posting.

Schedule

Details on schedule are not specified in the job posting.

Skills

• Basic accounting knowledge and experience working with bookkeeping software
• Strong working knowledge of Microsoft Office suite
• Aptitude for learning new programs
• Proven organizational and collaborative skills with demonstrated experience supporting multiple functions across an organization
• Strong communication skills across all mediums (in person, phone, and email)
• Ability to manage multiple and changing priorities while meeting deadlines
• Willingness to jump into projects and problem solve basic issues
• Proven ability to successfully follow through on tasks and projects
• Possesses good judgment including prioritizing and planning timely completion of tasks and projects