Operations Admin I-2

Responsibilities

• Provides clerical support to various management and operational functions, including photocopying, filing, faxing, emailing and answering telephone.
• Reviews, researches and/or enters data in various systems to support respective functional area.
• Compiles data and provides various regular and adhoc reports to management for review and determination.
• Serves as frontline customer service to receive, solve and/or escalate customer inquiries and issues.
• Assists management with Business Control Self Assessment (BCSA) audit activity by retrieving data and/or files for review.
• Responsible for records management tasks such as maintenance, destruction and inventory.
• Tends to damaged and incorrectly addressed packages in a timely manner to optimize delivery time.
• Additional Quality Assurance/Loss Prevention essential functions:
  • Supports ability for timely delivery and mitigates loss and damage by performing address searches/corrections through various sources and ensuring packages are in good condition for the customer.
  • Prioritizes workflow to maximize the number of packages that can be resolved and sent out for delivery in the same day.
  • Ensures all packages receive appropriate scan statuses.
  • Inspects and handles hazardous material damages as per policy.
  • Ensures all loose product is accounted for as per company policy.
  • Researches missing packages to understand the root cause of scanning failures and compiles information on disputed deliveries for management review.
  • Reviews and trends loss and damaged claims filed to identify improperly charged claims and brings to the attention of management.
• Additional Linehaul essential functions:
  • Reviews and enters all Independent Contractor (IC) settlement information into appropriate system to ensure proper payments.
  • Enters settlement adjustments as directed by manager.
  • Compiles required documentation to establish and maintain Department of Transportation (DOT)-required files.
  • Verifies timely log entry into system.
  • Enters all individual vehicle mileage record information into the system and works with ICs and Linehaul staff to rectify any issues.
  • Tracks a variety of metrics, including the IC charge back program, complaints and maintenance compliance and prepares weekly reports for management review.
  • Serves as initial contact to receive IC inquiries or issues relating to settlement, uniforms, decals, etc., to route to management for appropriate resolution.
  • Performs other duties as assigned.

Requirements

• Minimum Education: High School Diploma or GED required
• Minimum Experience: Previous clerical or customer service experience preferred

Skills

• General business skills such as typing; data entry and review; and use of phone, copier, and fax
• Software skills, including use of Microsoft Office software and web-based applications
• Customer service skills necessary to effectively and professionally respond to requests
• Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals

Schedule

Tuesday – Saturday, 6am – 12pm