Operations Admin Associate

This position serves as a central operational resource for the department and may supervise administrative staff. Reports to departmental leadership with close coordination with the Department Head for Finance. This is a contract position requiring a Level II background check.

Responsibilities

• Financial Operations & Purchasing
  • Provides support such as pcard, purchasing, reconciliation, documentation, and compliance review.
  • Purchases supplies and equipment for Curran Building based administrative offices and departmental operations.
  • Works closely with the Department Head for Finance to ensure purchases are compliant with university policy and within approved budgets.
  • Coordinates and resolves vendor issues related to equipment, supplies, and services.
  • May assist with coordination and tracking of departmental capital expense requests.
• Departmental Operations & Facilities (CMS Building)
  • Serves as the primary point of contact for the Department of Pediatrics' presence at the CMS building.
  • Coordinates conference room reservations, shared space usage, mailroom services, deliveries, and facilities-related needs.

Requirements

• Bachelor’s degree with at least one year of academic, financial, or administrative service experience OR Master’s degree in a financial, administrative, or customer service–related field.
• Degree equivalency: Four years of direct, relevant experience may substitute for a bachelor’s degree.
• Must meet all employment eligibility requirements in the U.S. as outlined in Florida Senate Bill 1310.

Senate Bill 1310 allows substitution of work experience for postsecondary education requirements as follows:

• Two years of direct experience for an associate degree;
• Four years of direct experience for a bachelor’s degree;
• Six years of direct experience for a master’s degree;
• Seven years of direct experience for a professional degree; or
• Nine years of direct experience for a doctoral degree.

Related work experience may not substitute for any required licensure, certification, or registration.

About Us

The University of South Florida (USF) is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee, and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. The USF Health Morsani College of Medicine is ranked the No. 1 medical school in Florida and in the highest tier nationwide.

USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion.

With approximately 16,000 employees, USF is one of the largest employers in the Tampa Bay area. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. USF offers a first-class benefits package including medical, dental, and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.